The board secretary or recorder will call roll of board members.
Background:
Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements, and recognitions.
Presenter:
Lynnell Murray
Director of Federal Programs
Background:
The Reflector has recognized one of our own Bev Jones as Person of the Year Community Leader. Here is the Reflector article.
Presenter:
Denny Waters
Superintendent
Background:
Stephanie McClintock will be presenting resolutions to: Faith Tarrant & Colleen O'Neal.
Presenter:
Luke LeCount
Director of Human Resources
Background:
The Employee Recognitions Awards highlight staff members who reflect the district's strategic plan goals. These individuals from all roles represent their school/department and themselves positively. April's recipients are:
Presenter:
Board Members
Background:
Legislative Committee
Mary Snitily serves as the Board's Legislative Representative for the 2023 and 2024 calendar years. She will report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Ted Champine and Terry Tate. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll, and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Debbie Johnson serves as the Board representative of the Battle Ground Education Foundation.
Washington Interscholastic Activities Association Committee
Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The tour schedule for the next two months follows:
| School | Group | Date | Status |
| Tukes Valley Middle | Board Tour Group 3 | Tuesday, April 23, 2024 | Upcoming |
| Summit View and CASEE | Board Tour Group 1 | Friday, May 3, 2024 | Upcoming |
| Group 1 Members | Mary Snitily, Terry Tate, Sora Tolley, David Kennedy |
| Group 2 Members | Ted Champine, Debbie Johnson, Shelly Whitten |
| Group 3 Members | Jackie Maddux, Julia Stiffler, Denny Waters |
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
A human resources report will be provided to the Board by Michelle Reinhardt.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will give an update to the Board on finances.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Amanda Richter
Director of Communications & Community Outreach
Background:
Amanda Richter will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board sign in on the sign-in sheet provided which is located close to the entrance.
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Thank you for your comments.
Minutes become official after approval by the Board.
Background:
Vouchers and payroll reports are presented to the Board for approval. A summary sheet for both items is attached.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.
Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.
Student travel requests are attached.
Background:
WAC 392-123-115 requires a monthly budget status report for each fund to be prepared and submitted to each board member. The attached financial statements are provided to the board for their review and approval.
Background:
Projects deemed complete and ready for acceptance by the school board as per the attached Request for Approval. This action protects the district from obligation to reimburse a subcontractor who files a lien after this 45-day period. This acceptance is required pursuant to RCW 60.28.011 and RCW 39.08.030.
Background:
School Districts that receive State match funds for school construction are required to comply with WAC 392-347-023 the APP. The APP is a systematic approach to ensure performance accountability regarding maintenance of District facilities
receiving state match funds.
Background:
The adoption of the 6-8 Science curriculum is a subcategory of the 6-12 Science adoption. High school science curriculum will come to the Board for adoption later this spring. The middle school science curriculum for Battle Ground Public Schools was last adopted in 2007. The curriculum being recommended now integrates the four content domains of the Next Generation Science Standards (NGSS): Physical science, Life science, Earth and Space science, and Engineering, Technology, and Applications of science. This proposal comes with the endorsement from the Instructional Materials Committee (IMC) that the adoption process for this proposal has met all requirements of Board Policy 2020 and Procedure 2020P.
Background:
High school social studies core curricula were last adopted in 2016. The courses listed below are the only social studies courses being considered in this adoption. Specialized courses (for example: History Through Film) do not need a new curriculum at this time. Social studies courses taught through Career and Technical Education (for example: Crime and Society) are also not part of this proposal. AP Social Studies curricula were recently adopted this past winter. With respect to Contemporary World Problems (CWP), Upfront Magazine has been used in the past at some of our high schools as a supplemental curriculum. Adding them to this adoption will, if approved, add consistency to all our CWP courses. All the curricula listed below support the Washington State learning standards in Social Studies. This proposal comes with the endorsement from the Instructional Materials Committee (IMC) that the adoption process for this proposal has met all requirements of Board Policy 2020 and Procedure 2020P.
The list of recommended curriculum for high school social studies courses follows:
Civics: United States Government and Civics. McGraw HIll. Copyright 2024.
United States History: United States History - Modern Times. McGraw HIll.
Copyright 2023.
World Studies (1491-1945): World History. McGraw HIll. Copyright 2023.
Contemporary World History (1945-2010): World History. McGraw HIll.
Copyright 2023.
Contemporary World Problems: Upfront (magazine New York Times). Scholastic. Copyright: Current magazines.
Presenter:
Background:
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
WSSDA has revised 5011/5011P to clarify that when responding to formal complaints involving staff, school districts must follow the detailed Title IX investigation process set out in Model Policy 32052/3205P - Sexual Harassment Prohibited.
Presenter:
Kevin Jolma
Executive Directors of Facilities and Operations
Background:
Resolution B-24 approves the District to surplus and sell the Chelatchie property the District owns. The lot has an old dilapidated timber structure that once housed the Tum Tum School District (TTSD) #105.
In 1942 the TTSD became part of the Yacolt School District Battle Ground School District (BGSD) #119. At that time it was determined the Log Cabin would no longer serve students. In 1935, before the BGSD consolidation, the property was conveyed via a Life Estate to the Tum Tum Log Cabin Club (TTLCC). That meant that as long as the TTLCC was in existence they could occupy the property. If the TTLCC were ever to be terminated the property would then revert to the Grantor (TTSD).
In 2013 it was determined that all members of the TTLCC had passed away and the Club no longer existed. The property then reverted to the Grantor- which was then BGSD who had consolidated with TTSD in 1942. The property has been vacant since 2013. A timeline of relevant School District consolidations is attached.
The Chelatchie property (Parcel 2743480000) is 1 acre in size and the County Zoning is Rural Center Residential (2.5-acre lot size). The log cabin is very dilapidated and requires upkeep. Due to its vacancy, it also presents a potential liability.
This surplus is the first step in selling the 1-acre parcel which is not needed for future education needs by the District.
Presenter:
Kevin Jolma
Executive Director of Facilities and Operations
Background:
This $231,414.77 contract (excluding sales tax) is to perform the scheduled replacement of HVAC air filters in the air handling equipment in the District's buildings. This is a three-year service agreement.
In 2014 the District determined that it was beneficial to outsource the HVAC filter servicing of our buildings. It has proved to be more efficient than utilizing in-district personnel to service the filters, thereby freeing up our personnel to do maintenance work instead.
This project is funded by the Maintenance Department's annual budget.
Presenter:
Kevin Jolma
Executive Director of Facilities and Operations
Background:
Due to continued growth, PVP needs additional classrooms. The District shall convert a large covered play area into 3 new classrooms on the East side of the building.
The District routinely utilizes our Small Works bidding process (which does not require advertising) for projects less than $350,000. This project is estimated to be approximately $1 Million and therefore needs to be publicly advertised and bid.
RCW 28A.335.190 requires the district to advertise for furniture, supplies, equipment, building, improvements or repairs, or other work or purchases, except books whenever the estimated cost is more than $75,000. The advertisement must be published in at least one newspaper of general circulation within the district, once each week for two consecutive weeks.
After the project bids, the Board will then need to approve the award of the contract.
This project is funded by Impact Fees.
Presenter:
Kevin Jolma
Executive Director of Facilities and Operations
Background:
In order to properly place and maintain the public utilities and provide for inspection of stormwater facilities for the CAM Academy project, the District needs to enter into an agreement with the City of Battle Ground to allow easements on District property.
The use of the water easement by the City of Battle Ground will be limited to constructing, installing, reconstructing, enlarging, repairing, operating, and maintenance of water pipelines, hydrants, meters, and reading and recording meters.
The stormwater covenant will provide the City of Battle Ground access to the stormwater control and treatment facilities for inspection of the facilities for compliance with the city’s
Stormwater Control Ordinance.
Presenter:
Kevin Jolma
Executive Director of Facilities and Operations
Background:
In the planning phase of the CAM Academy project, it was determined that the proposed location for the campus spanned three separate District-owned parcels, with existing and new buildings located on parcel boundary lines. This document will adjust the boundaries of three (3) separate parcels to encompass the campus into one (1) parcel. Also included in the document are two 60’ access easements to provide access to a public street.
To satisfy the City of Battle Ground requirements, a Boundary Line Adjustment must be submitted to the City and recorded as part of the CAM Academy project.
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.