The board secretary or recorder will call roll of board members.

Presenter:

Denny Waters

Superintendent

Background:

A recognition to honor outgoing Battle Ground Public Schools Director of District No. 2 Andrew Lawhon, and Director of District No. 4 Mark Watrin.

Background:

Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.

Students from Daybreak Middle School will talk about the great things happening at their school.

Presenter:

Board Members

Background:

Legislative Committee

Mary Snitily serves as the Board's Legislative Representative for the 2023 and 2024 calendar years. She will give a report to the Board on current legislative news and events.

Audit Committee Report

Audit Committee members are Mark Watrin and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month. 

Battle Ground Education Foundation

Andrew Lawhon serves as the Board representative on the Battle Ground Education Foundation.

Washington Interscholastic Activities Association Committee

Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.

Washington State School Directors' Association Updates 

Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.

Tours Committee

The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The tour schedule for the next two months follows:

Background:

An opportunity for board members to report out on their activities associated with their respective positions.

Presenter:

Denny Waters

Superintendent

Background:

Denny Waters will provide periodic updates on events and/or recognitions throughout the district.

Presenter:

Shelly Whitten

Deputy Superintendent

Background:

Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.

Presenter:

Michelle Reinhardt

Executive Director of Human Resources

Background:

A human resources report will be provided to the Board by Michelle Reinhardt.

Presenter:

Michelle Scott

Chief Financial Officer

Background:

Michelle Scott will present information on the end of the year (2022-23) financial report.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

Kevin Jolma will give the Board an update on current projects.

Presenter:

Amanda Richter

Director of Communications & Community Outreach

Background:

Amanda Richter will report on district events and promotions.

This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.

The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board sign in on the sign-in sheet provided which is located close to the entrance.

Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. 

Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.

Thank you for your comments.

Minutes become official after approval by the Board.

Background:

Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.

Background:

Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.

Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.

Student travel requests are attached.

Background:

Projects deemed complete and ready for acceptance by the school board as per the attached Request for Approval. This action protects the district from obligation to reimburse a subcontractor who files a lien after this 45-day period. This acceptance is required pursuant to RCW 60.28.011 and RCW 39.08.030.

Background:

Currently, via its ESD-WSIPC relationship, the district has accessed cooperative purchasing contracts formally bid by Washington School Information Processing Cooperative (WSIPC) where price is extended by bidders to other governmental agencies, thus saving the district time and money. 

In the interest of best practice and purchasing transparency, this interlocal agreement will allow the district to directly and independently continue to utilize those same contracts.  

Michelle Scott, Chief Financial Officer, will be available for any questions.

Background:

Eric Albers is a teacher at CAM Academy. He is requesting permission from the board to solicit students for the private trip as provided per Board Policy No. 2320. The trip is during summer break 2024 and would not conflict with school days.

Cheri Dailey, director of risk management and business operations, along with Eric Albers, will be on hand if there are questions.

Background:

The district awarded the yearbook contract No. 2223-01 to Herff Jones in June 2022. Unless either party exercises its option to terminate the contract earlier, the contract shall terminate without notice effective June 30, 2027.

Varsity Brands is the parent company of Herff Jones. In October 2023, Varsity Brands restructured its company infrastructure. Varsity Brands will retain its yearbook business but has assigned it to the Hercules Achievement LLC division of the Varsity Brands company.

This amendment is to acknowledge and accept that assignment.

All other terms and conditions of the contract as amended will remain in full force and affect.

Chief Financial Officer Michelle Scott will be available if questions arise.

Background:

The district awarded the Warehouse Consumables, Furniture & Equipment Contract No. 1920-03 to School Specialty in August of 2019 for a one-year term with the option of four consecutive one year renewals.

Amendment #1 extended the contract for a second year (9/1/20-8/31/21) of a potential five-year term, allowed for certain price increases, and clarified freight charges.

Amendment #2 extended the contract for a third year (9/1/21-8/31/22) of a potential five-year term, allowed for certain price increases, and recognized the new organizational structure of School Specialty LLC.

Amendment #3 extended the contract for a fourth year (9/1/22-8/31/23) of a potential five-year term, and allowed for certain price increases.

Amendment #4 extended the contract for the fifth and final year (9/1/23-8/31/24) of a potential five-year term, allowed for certain price increases, and allowed the district additional time to negotiate prices for certain identified core price list items.

Proposed Amendment #5 is within the scope of the contract. This amendment is the result of the extended negotiation term allowed in Amendment #4.

Note that this contract amendment does not create an obligation to purchase any particular items or quantities. Renewal of this agreement gives the district the option to purchase supplies, furniture and equipment at lower costs then offered through other vendors. The purchasing department reviews prices from multiple sources to secure the best terms and pricing.  

All other terms and conditions of the contract as amended will remain in full force and effect.

Presenter:

Background:

Presenter:

Michelle Scott

Chief Financial Officer

Background:

RCW 29A.32.280 - Arguments advocating approval or disapproval - preparation by committees.

Since 2018, Clark County Elections Office has utilized the online voters' guide to include special elections. This means that a resolution cover sheet, explanatory statement, and the names of committee members interested in writing statements for, statements against and rebuttals, must accompany all resolutions. 

Starting November 14th, alongside the announcement of the capital levy, the District’s website main page featured a news article seeking interested persons to write statements for the voters’ pamphlet.  Interested persons had until November 21 to submit their request.   

Background:

Board members will have an opportunity to add agenda items to upcoming board meetings.

Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.