The board secretary or recorder will call roll of board members.
Presenter:
Denny Waters
Superintendent
Background:
Louise Tucker, local historian and author of Battle Ground… In and around, made a map which shows locations of small districts that now make up the Battle Ground School District. Ms. Tucker will be presenting the map to the Board.
Background:
Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.
Students from Battle Ground Virtual Academy and Summit View High School will be presenting information about their school and events.
Presenter:
Board Members
Background:
Legislative Committee
Mary Snitily serves as the Board's Legislative Representative for the 2023 and 2024 calendar years. She will give a report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Mark Watrin and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Andrew Lawhon serves as the Board representative on the Battle Ground Education Foundation.
Washington Interscholastic Activities Association Committee
Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The tour schedule for the next two months follows:
| River HomeLink/BGVA | Group 3 | October 24, 2023 | Completed |
| Maple Grove Primary School | Group 2 | November 3, 2023 | Completed |
| Prairie High School | Groups 1, 2, 3 | December 1, 2023 | Upcoming |
| Group 1 Members | Mary Snitily, Mark Watrin, Sora Tolley, David Kennedy |
| Group 2 Members | Ted Champine, Andrew Lawhon, Shelly Whitten |
| Group 3 Members | Jackie Maddux, Julia Stiffler, Denny Waters |
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update to the Board on the Teaching and Learning Department. In addition, Scott McDaniel, director of technology services, will provide an update on the eSports program.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
A human resources report will be provided to the Board by Michelle Reinhardt.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will give an update to the Board on finances.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Amanda Richter
Director of Communications & Community Outreach
Background:
Amanda Richter will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board sign in on the sign-in sheet provided which is located close to the entrance.
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Thank you for your comments.
Minutes become official after approval by the Board.
Minutes become official after approval by the Board.
Minutes become official after approval by the Board.
Background:
Vouchers and payroll reports are presented to the Board at the first meeting of the month for approval. A summary sheet for both items is attached.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.
Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.
Student travel requests are attached.
Background:
Projects deemed complete and ready for acceptance by the school board as per the attached Request for Approval. This action protects the district from obligation to reimburse a subcontractor who files a lien after this 45-day period. This acceptance is required pursuant to RCW 60.28.011 and RCW 39.08.030.
Background:
The November 7, 2023 General Election takes place just prior to the Washington State School Directors' Association's (WSSDA) Annual Conference which will be held November 16-18, 2023 in Bellevue, Washington. There will be a new director or directors on the Board after the election who will not be sworn in until December 2023. Because it is felt to be advantageous for the newly-elected director(s), the Board itself, the administrators, and the district as a whole for the directors-elect to attend the New Board Member Workshop as well as the conference.
Background:
The district's purchasing agent is requesting permission to enter into a cooperative interlocal agreement with the city of Seattle in order to purchase two-way radios and related accessories referencing vendor contract 0000003032 Day Management Corp (Day Wireless). The contract includes interlocal language pursuant to RCW 39.34 and is compliant with Washington State purchasing requirements. The agreement will also allow use of other city of Seattle compliant contracts that meet the needs of the district.
Local governmental units may enter into cooperative purchasing agreements to make the most efficient use of their powers. Cooperative purchasing potentially will generate a larger dollar volume of purchases and the lowest unit costs available, benefitting all participating school districts. School districts and public agencies that choose to utilize the cooperative bid/contract are required to execute an intergovernmental cooperative purchasing to satisfy legal requirements.
It is recommended that the Board of Directors approve the interlocal cooperative purchasing agreement with the city of Seattle. This new agreement shall continue in force until cancelled in writing by either party.
Chief Financial Officer Michelle Scott will be available for questions.
Background:
The Carl Perkins Grant is a Federal Grant for Career and Technical Education (CTE) where the allocations are to be approved by the Board of Directors. This year the grant will assist funding in the following areas: Battle Ground School District will set aside some Perkins funding for teacher professional development by both sending teachers to their respective content area conference to stay current in their field as well as to bring in staff development to our district for staff training. Industry Recognized Credentials, a Perkins Indicator will be covered and club affiliation fees such as Family, Career and Community Leaders of America (FCCLA). We will contract for American Sign Language interpreting services, work with Education Northwest to meet requirements for our Comprehensive Local Needs Assessment data under Perkins, and use a consultant to assist the review of compliance for Perkins and CTE funding. Tools for Schools Career Tree will continue to be purchased which assists students un understanding career pathways. Finally, we work with our advisory committees to determine areas of need in equipment updates.
CTE Director Cindy Arnold will be on hand to answer any questions that may arise.
Presenter:
Background:
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
This easement is required by Clark Regional Wastewater District (CCRWD) to close out the project. This paperwork should have been completed at the end of the project in 2019, but was not.
The sewer easement allows CCRWD access to maintain the sewer pump station installed at the Glenwood-Laurin campus in 2019. These easements are typical and standard for utility upgrades.
The bill of sale is to convey ownership of the 8,327 feet of sewer pipe that was installed during the project. The district paid for the components of construction with a developers agreement to transfer ownership to CCRWD at the completion of work.
CCRWD is responsible for all repairs and maintenance of the 8,327 feet of sewer line.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Clark Public Utilities (CPU) is proposing to perform an underground bore of conduit and power in the playfield behind Maple Grove, and installation should have little effect to daily operations. The new power source is needed to supply power by alternate routes to the campus.
In the event power goes out due to a downed line, the CPU can reroute power from another source to keep the campus energized, as they are currently unable to provide that service.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
During the 2023 legislative session, HB 1536 was approved limiting the withholding of a student's diploma for unpaid fines. Lost or willfully damaged district property must exceed $1,000 before a diploma may be withheld. After five years, the diploma must be released. If the amount the student owes goes below $1,000 the diploma must be released.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Requesting revisions to Policy 6700 are to align with 2023 legislative action. Added references to ESSB 5257 Public Schools - Daily Recess and ESSHB 1238 - School Meals. These references will support changes to procedures to include the new state requirement of 30 minutes of daily recess for elementary students, and to include the new state funding program for free meals for grades K-4, when not participating in a federally funded universal meal program, and meeting certain federal guidelines for low income.
Presenter:
Denny Waters
Superintendent
Background:
Requesting approval of a three-year capital levy proposition for the February 13, 2024, election to address safety and security; the existing condition of capital equipment (including technology equipment, infrastructure, and systems); and creating learning spaces for construction trades, culinary, and health sciences. This requires the district to support the modernization and remodeling of school facilities and the learning environment for students by making district-wide safety, facility and technology improvements as described in Resolution No. H-23.
The recorder will take a roll-call vote.
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.