The board secretary or recorder will call roll of board members.
Background:
Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.
Students from Captain Strong Primary and Chief Umtuch Middle schools will be present to share about the great things happening at their schools.
Presenter:
Board Members
Background:
Legislative Committee
Mary Snitily serves as the Board's Legislative Representative for the 2023 and 2024 calendar years. She will give a report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Mark Watrin and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Andrew Lawhon serves as the Board representative on the Battle Ground Education Foundation.
Washington Interscholastic Activities Association Committee
Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The tour schedule for the next two months follows:
| Amboy Middle School | Group 1 | October 20, 2023 | Completed |
| Maple Grove Primary School | Group 2 | October 20, 2023 |
Need to Reschedule |
| River HomeLink/BGVA | Group 3 | October 24, 2023 | Upcoming |
| No tours scheduled for November | |||
| Prairie High School | Groups 1, 2, 3 | December 1, 2023 | Upcoming |
| Group 1 Members | Mary Snitily, Mark Watrin, Sora Tolley, David Kennedy |
| Group 2 Members | Ted Champine, Andrew Lawhon, Shelly Whitten |
| Group 3 Members | Jackie Maddux, Julia Stiffler, Denny Waters |
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
A human resources report will be provided to the Board by Michelle Reinhardt.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will give an update to the Board on finances.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Amanda Richter
Director of Communications & Community Outreach
Background:
Amanda Richter will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board sign in on the sign-in sheet provided which is located close to the entrance.
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Thank you for your comments.
Minutes become official after approval by the Board.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.
Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.
Student travel requests are attached.
Background:
Projects deemed complete and ready for acceptance by the school board as per the attached Request for Approval. This action protects the district from obligation to reimburse a subcontractor who files a lien after this 45-day period. This acceptance is required pursuant to RCW 60.28.011 and RCW 39.08.030.
Background:
Maxim Healthcare Staffing Services has been providing temporary district healthcare and teaching staff. Our district has had difficulty directly hiring for these positions due to staffing shortages and the inability to find qualified candidates. The contracted staffing Maxim provides would normally be district employees. We reached out to several contractors and this vendor was able to meet our needs in a timely manner. Lowest cost was not a factor in our decision because costs are comparable between staffing agencies. This contract is for special education district-wide healthcare and teaching staffing services for unfilled positions for the 2023-24 school year. The original contract was approved for up to $500,000 on 8/14/2023. The estimated costs will exceed the current contract total by $631,000 for a contract total up to $1,131,000 by the end of the 2023-24 school year.
Executive Director of Support Services Kellie Clay will be available for questions if they arise.
Background:
Sunbelt Staffing LLC has been providing temporary district healthcare and teaching staff. Our district has had difficulty directly hiring for these positions due to staffing shortages and the inability to find qualified candidates. The contracted staffing Sunbelt provides would normally be district employees. We reached out to several contractors and this vendor was able to meet our needs in a timely manner. Lowest cost was not a factor in our decision because costs are comparable between staffing agencies. This contract is for special education district wide healthcare and teaching staffing services for unfilled positions for the 2023-24 school year. The original contract was approved for up to $200,000 on 8/28/2023. The estimated costs will exceed the current contract total by $93,500 for a contract total up to $293,500 by the end of the 2023-24 school year.
Background:
Through School Board Policy 4120, School Support Organizations, the Board encourages the formation of a parent-teacher-(student) association, parent-teacher-organization, booster club or similar organization at each school building for the purpose of providing an opportunity through which parents, teachers and students may unite their efforts and interests to enhance the school program. Parent-teacher-associations, parent-teacher-organizations and booster clubs shall be presented to the board during the month of October to assess the continued alignment with the district's goals. Parent support groups are required to provide proof of a non-profit status; list of officers; bylaws; certificate of insurance; and state or tax registration.
The attached document is a listing of all parent group organizations that submitted documentation to their respective schools under the annual requirement. There are a total of 30 parent support organizations in the Battle Ground School District.
In addition to these 30 groups, the Battle Ground High School Baseball Boosters are in the process of reapplying for status and should be done and in good standing by the end of the calendar year.
Background:
The Tiger Football Boosters Club would like to donate 75 complete sets (pants and shirts) of home and away uniforms that will go to the varsity players. The value of the uniforms is $30,776.23.
Under Board Policy No. 6114, gifts greater than $10,000 are subject to board approval. Under this policy, all gifts shall become district property and shall be accepted without obligation relative to use and/or disposal.
Presenter:
Background:
Presenter:
Scott McDaniel
Director of Technology Services
Background:
The department of technology services would like to purchase 200 Dell desktops for staff upgrades. The district has a contract with Dell NASPO Computer Equipment PA - Washington Contract Code C000000010849 Customer Agreement # MNWNC-108 / 05815-003. The purchase is funded by technology services.
The cost breakdown is as follows:
Total (including sales tax) $243,233.71
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.