The board secretary or recorder will call roll of board members.
Background:
Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.
Presenter:
Board Members
Background:
Legislative Committee
Mary Snitily serves as the Board's Legislative Representative for the 2023 and 2024 calendar years. She will give a report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Mark Watrin and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Andrew Lawhon serves as the Board representative on the Battle Ground Education Foundation.
Washington Interscholastic Activities Association Committee
Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The 2023-24 tours are scheduled to begin in October. The schedule follows:
| Amboy Middle School | Group 1 | October 20, 2023 | Upcoming |
| Maple Grove Primary School | Group 2 | October 20, 2023 | Upcoming |
| River HomeLink / BG Virtual Academy | Group 3 | October 24, 2023 | Upcoming |
| Group 1 Members | Mary Snitily, Mark Watrin, Sora Tolley, David Kennedy |
| Group 2 Members | Ted Champine, Andrew Lawhon, Shelly Whitten |
| Group 3 Members | Jackie Maddux, Julia Stiffler, Denny Waters |
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update on the BEST program and AWSP mentoring.
New teachers are matched with a trained mentor who visits and supports them in the classroom. Release time is provided for mentees and mentors.
Professional development is focused on knowledge and skills for effective teaching and communicating learning. Mentors have opportunities to participate in OSPI mentor training and regional mentor roundtables. Clock hours are offered for all time spent in professional development.
AWSP Mentoring:
The purpose of the AWSP (Association of Washington School Principals) Principal/Assistant Principal Mentoring program is to provide support and encouragement for first year, second-year, and third year principals/assistant principals in order to strengthen their leadership skills and retain competent administrators in the profession. Newer administrators are matched with a trained mentor who visits and supports them in their building throughout the year.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
A human resources report will be provided to the Board by Michelle Reinhardt.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will give an update to the Board on finances.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Amanda Richter
Director of Communications & Community Outreach
Background:
Amanda Richter will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board sign in on the sign-in sheet provided which is located close to the entrance.
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Thank you for your comments.
Minutes become official after approval by the Board.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.
Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.
Student travel requests are attached.
Background:
WAC 392-123-115 requires a monthly budget status report for each fund to be prepared and submitted to each board member. The attached financial statements are provided to the board for their review and approval.
Background:
Projects deemed complete and ready for acceptance by the school board as per the attached Request for Approval. This action protects the district from obligation to reimburse a subcontractor who files a lien after this 45-day period. This acceptance is required pursuant to RCW 60.28.011 and RCW 39.08.030.
Background:
The District awarded the Warehouse Consumables, Furniture & Equipment Contract No. 1920-03 to School Specialty in August of 2019 for a one-year term with the option of four consecutive one-year renewals.
Amendment #1 extended the contract for a second year (9/1/20-8/31/21) of a potential five-year term, allowed for certain price increases, and clarified freight charges.
Amendment #2 extended the contract for a third year (9/1/21-8/31/22) of a potential five-year term, allowed for certain price increases, and recognized the new organizational structure of School Specialty LLC.
Amendment #3 extended the contract for a fourth year (9/1/22-8/31/23) of a potential five-year term, allowed for certain price increases, product additions, substitutions and discontinuations.
Proposed Amendment #4, effective upon final signature, is within the scope of the contract.
Note that this contract amendment does not create an obligation to purchase any particular items or quantities. Renewal of this agreement gives the district the option to purchase supplies, furniture and equipment at lower costs then offered through other vendors. The purchasing department reviews prices from multiple sources to secure the best terms and pricing.
Upon approval, the contract will be extended for the fifth and final year (9/1/23 - 8/31/24) of a potential five-year term. Note that there was a delay in renewing this contract. School Specialty granted a one month (September 2023) extension of FY 2022-2023 pricing to accommodate emergency medical leave for the district purchasing agent.
The trend of manufacturer price increases persist. Increases on certain products have been passed on to School Specialty. Per terms of the contract, documentation of manufacturer increases has been provided with the escalation request. Rising labor and raw materials costs are continuing to impact worldwide business operations. These issues, combined with increased domestic and ocean freight costs have resulted in the inflation of expenses across all industries, most notably for paper products. As a result, this contract renewal includes price increases ranging from 1.5% to 70% for 322 of the original 406 bid items. School Specialty is able to hold pricing at 2022 levels for 53 items. Four previously discontinued items are once again available. Substitution items have been accepted for 11 items. Seven items have been discontinued permanently. School Specialty proprietary brand discontinuations resulted in name brand product substitutions, equating to increases ranging from 184% to 217% for four products.
The renewal incudes a Special Provision Clause: Due to time constraints, the District reserves the right to continue negotiation of prices for certain identified items noted on the accompanying 2023-2024 price list.
All other terms and conditions of the contract as amended will remain in full force and affect.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
We are replacing our current policy 6220 with WSSDA’s model policy 6220.
This district's current policy was last updated in 2020. Since then, WSSDA’s model policy has been improved to provide ease of reference and clarity when procuring with non-federal and federal funds.
The model policy mirrors the current district practice of procurement. It also includes the addition of I (H) Women and Minority Owned Business and I (D) Exemptions, with threshold of $75,000 or $2 per resident of the district, to waive bid requirements for making improvements to district property if it contracts with an eligible local organization.
The first reading was approved on September 11, 2023.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Updates to Policy 6210 provides for alignment to the WSSDA model policy. Federal procurement policies are covered under Policy 6220 and not needed in this policy.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
This new Policy 6550, is in response to implementation of GASB 87 and 96 (Generally Accepted Accounting Principles) that now require school districts to capitalize certain leases and Capitalization Thresholds for Leases and Subscription-based Information Technology Arrangements (SBITAS). The capitalization threshold of $5,000 is consistent with our capitalization threshold for capital assets (Policy 6810). GASB recommends that the government agencies consider the capital asset threshold when determining capitalization of leases and SBITAS.
Presenter:
Mike Michaud
Director of Instructional Leadership, Early Childhood and Primary
Background:
Transition to Kindergarten (TTK) is a legislatively established and authorized program for children at least four years old by August 31 who have been deemed eligible through an internal screening process. The Office of the Superintendent of Public Instruction (OSPI) has published data showing that Transition to Kindergarten is an effective strategy in preparing students for kindergarten that may otherwise not have been prepared. Based on House Bill 1550--Transition to Kindergarten Program, OSPI is currently adopting emergency rules for the 2023-24 and will adopt permanent rules the following year. WSSDA has developed model Policy 2230 to reflect this year's emergency rules and will update this policy, if needed, based on the permanent rules scheduled to be in place next year.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
This $348,245 contract (no sales tax on professional services) is to perform the engineering for the new Central Operations (COps) building.
This project will construct a new maintenance facility as well as expand the existing warehouse space by 50 percent. The Maintenance Department is currently located in a 1932 converted bus barn that is well past its useful life. In addition, the warehouse is at capacity with the growth the district has experienced.
The new site will move our Operations from the Battle Ground High School parking lot on Main Street to the site of the old Central building that was demolished in 2012, which is next to our existing warehouse.
This contract includes project management, permitting, road modification request, site plan development, grading and paving, site storm water, site water, site sanitary sewer, electrical and low voltage, landscape, traffic impact analysis, specifications, cost estimates and construction services.
The overall construction costs will be over $6 million and will be funded with Impact Fees. This project is included in our current Capital Facilities Plan.
There will be future contracts for the purchase of the prefabricated, approximately 23,125 square foot steel building as well as the construction on site.
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.