The board secretary or recorder will call roll of board members.
Background:
State Representative Stephanie McClintock will present two House of Representatives resolutions to the following:
Background:
The Greater Vancouver Chamber hosted the qualifying round of the Washington Civics Bee competition on April 22, 2023. Out of nearly 100 essays submitted by middle school students from around the state, judges from across the nation selected 20 finalists who were invited to compete on April 22.
The first round of the event was a set of questions on governmental operations, from the amendments to the U.S. Constitution to the overall form of government. The student with the top five scores were then interviewed on stage by a panel of local mayors who served as judges. The finalists discussed their essay topics, then answered questions from the mayors. Those judges then picked three winners.
Those three winners, along with the seven other top finishers in the quiz part of the competition, will go to the state Civics Bee event on June 1, 2023.
Three of the ten finalists are students from the district and will be recognized.
Background:
Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.
Students from Glenwood Heights Primary and Laurin Middle will shared about the great things happening at their schools.
Presenter:
Board Members
Background:
Legislative Committee:
Mary Snitily serves as the Board's Legislative Representative for the 2023 and 2024 calendar years. She will give a report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Mark Watrin and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Andrew Lawhon serves as the Board representative on the Battle Ground Education Foundation.
Washington Interscholastic Activities Association Committee
Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The tour schedule follows:
| Captain Strong Primary School | Group 1 | April 28, 2023 | Completed |
| River HomeLink | Group 2 | April 28, 2023 | Canceled |
| Laurin Middle School | Group 3 | May 5, 2023 | Completed |
| Summit View High School/CASEE | Group 2 | May 12, 2023 | Upcoming |
| Group 1 Members | Jackie Maddux, Mark Watrin, Denny Waters |
| Group 2 Members | Andrew Lawhon, Ted Champine, Shelly Whitten, Sora Tolley |
| Group 3 Members | Mary Snitily, Ricardo Martin Del Campo, M. Michaud or L. LeCount or T. Drake |
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
A human resources report will be provided to the Board by Michelle Reinhardt.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will give an update to the Board on finances.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Amanda Richter
Director of Communications & Community Outreach
Background:
Amanda Richter will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board sign in on the sign-in sheet provided which is located close to the entrance.
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Thank you for your comments.
Minutes become official after approval by the Board.
Minutes become official after approval by the Board.
Background:
Vouchers and payroll reports are presented to the Board at the first meeting of the month for approval. A summary sheet for both items is attached.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.
Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.
Student travel requests are attached.
Background:
Projects deemed complete and ready for acceptance by the school board as per the attached Request for Approval. This action protects the district from obligation to reimburse a subcontractor who files a lien after this 45-day period. This acceptance is required pursuant to RCW 60.28.011 and RCW 39.08.030.
Background:
Battle Ground Public Schools is a long-time member of the Washington Interscholastic Activities Association (WIAA) which by action of the 1976 Legislature, allows school districts to delegate control, supervision, and any extracurricular activity to the WIAA and compensate such entity for services provided.
The WIAA School Board contact is Ted Champine. Questions may be directed to Tom Adams, Director of Student Services
Background:
School districts that receive state match funds for school construction are required to comply with WAC 392-347-023 the APP. The Asset Preservation Program (APP) is a systematic approach to ensure performance accountability in regards to maintenance of district facilities receiving state match funds.
The district performs annual evaluations on the condition of buildings that received state match funds and record the findings with the Office of Superintendent of Public Instruction (OSPI). Every six years, a certified evaluator is solicited to perform an independent evaluation for comparison. This year’s APP was performed by a certified evaluator Johansson Wing Architects.
There are various ramifications if building conditions drop to certain levels of performance and this provides an analysis of our building conditions.
The APP system offers six ratings for the condition of building components:
The district has noted those items that need to be addressed and will be included in the Five-year Maintenance Projects Plan.
Executive Director of Facilities Kevin Jolma will be available to answer questions if they arise.
Background:
Per Policy No. 6881, the warehouse manager is seeking permission to advertise an available surplus of miscellaneous, obsolete, and damaged equipment, materials and supplies. Items determined to be surplus may include:
Old furniture and equipment
Books
Vehicles
Obsolete materials and supplies
Specific surplus items include:
Weight room equipment (BGHS, PHS, and LMS)
Machine lathes (PHS)
Risograph EZ 220u High Speed Digital Duplicator (MGP)
Upright piano (CSP)
Discontinued CTE real baby materials (BGHS)
Retired curriculum (district-wide)
Miscellaneous books (district-wide)
Miscellaneous furniture (district-wide)
Expired/obsolete hand sanitizers, disinfectant wipes, face masks and isolation gowns (warehouse)
Items will be sold to interested public or private parties, or at public sale or auction on GovDeals.com, scrapped or recycled, thirty days or more after publication of The Columbian newspaper advertisement, or per RCW 28A.335.180, school districts and educational service districts may elect to grant surplus personal property to a federal, state, or local governmental entity, or to indigent persons, at no cost on the condition the property be used for preschool through twelfth grade educational purposes.
Presenters:
Allison Tuchardt, Director of Curriculum, Instruction, and Assessment
Amy Fredericks, Curriculum Adoption Coordinator
Background:
The last English language arts (ELA) adoption for middle schools was in 2000 and the last ELA adoption for primary schools was in 2008. Both of the previous adoptions were prior to State Standards and therefore were not aligned with standards or current teaching practices.
Wit & Wisdom with Fundations and CommonLit 360 were selected by a committee of 37 teachers, administrators and community members. The process included initial identification of programs; there were sixteen. Based on budget and whether they were considered complete ELA programs, the choices were narrowed to the top ten. With the use of a “Red Flag Screener” the top four programs were selected for publisher presentations to the committee. A rubric was used to determine which of those four programs should be moved forward to the pilot phase. Publishers trained our pilot teachers on the use of the top two programs. A thorough review process was completed after each pilot using data from teachers, students, parents, and committee members. Through the use of a consensus process, our committee determined that Wit & Wisdom and CommonLit 360 would be the best programs for the students of Battle Ground Public Schools.
The first reading was approved on April 24, 2023.
Presenters:
Allison Tuchardt, Director of Curriculum, Instruction, and Assessment
Amy Fredericks, Curriculum Adoption Coordinator
Background:
Selecting an English language Arts (ELA) curriculum that will allow students to be successful in anything they choose for the rest of their lives is a paramount duty of our school district. The budget for the ELA adoption is large. There are many components involved in the process of selecting the right materials in addition to the implementation which means we have to invest in our teachers to ensure they know how to use the materials. The adoption budget of $3,937,110 includes costs for committee work, pilot materials (plus shipping and tax), adoption materials, online licenses, consumables, professional development, unit planning, implementation teams, and some intervention materials. The funds for this adoption have largely been designated from the levy-funded Fund Balance Reserves but also includes some categorical funds such as Transitional Bilingual Instruction Program (TBIP), Learning Assistance Program (LAP), Apportionment, and Professional Development.
The approval of this proposal grants signing authority for the purchase of materials and professional development associated with the ELA adoption.
Presenter:
Tom Adams
Director of Student Services
Background:
Policy 4210 Regulation of Dangerous Weapons on School Premises, has added language with a clearer definition and guidance for the presence of firearms and other dangerous weapons in the workplace or educational environment. It also expands on the reporting responsibilities for students and staff. Students who bring a weapon on campus will be subject to the Policy 3241 Student Discipline, which could include expulsion or suspension. Firearms, under law, will include expelling a student for one calendar year. Added language for staff includes reporting concerns and that violators will be subject to Policy 5281 Discipline Action and Discharge.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
As part of the new campus for CAM, the district will be installing a covered play shed. We have installed these at Maple Grove, Yacolt and Amboy in recent years.
This is for the purchase of the shed. A contract will be required for the installation onsite, which will be bid in the near future.
This $172,232.95 (excluding tax) purchase will be paid from our impact fee budget.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
The track surface at Prairie High School is in need of replacement. The surface has deteriorated due to wear and the elements. In 2005, the track asphalt and surfacing was removed and replaced.
This project will remove and dispose of the existing surface material and prepare the existing asphalt for new surfacing. The underlying asphalt is in good condition and will remain in place.
The new track surface will improve the appearance and durability of the facility. In addition, the new surface will improve performance and safety of the users.
This $249,600 (excluding tax) project will be funded by levy and contracted through the KCDA purchasing cooperative.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
The HVAC system that controls heating and cooling in the main office area at River HomeLink is in need of replacement. The unit’s performance has been deteriorating in recent years necessitating excessive maintenance.
During the fall of 2022, it was very difficult to maintain the building at comfortable operating temperatures. The new HVAC unit will improve performance and create a better work environment for the users.
This $167,000 (excluding tax) project will be funded by the levy.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
This Interlocal Purchasing System (TIPS) #21020201 contract with Aries Building Systems is for the second phase of sitework associated with the CAM Academy campus at Lewisville. This contract will be for installation of camera cabling and classroom sound systems in the 100 and 200 buildings, intercom and fire alarm for the CAM 100 building. It also includes work on the fire department connection (FDC), footing drains, site gas service installation to all three buildings, and extended concrete sidewalks at covered porches. Work to be completed under this contract includes low voltage technology installation, camera cabling, fire alarm, FDC connection, foundation drainage, gas piping, and concrete work.
The purchase and installation of the three (3) modular buildings have been approved under separate contracts. This project will be funded with impact fees.
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.