The board secretary or recorder will call roll of board members.

Background:

Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.

Clark Public Utilities hosts the Solar Car Challenge for elementary, middle and high school students from districts across Clark County. Every year, hundreds of students from local schools participate in months of engineering and design work. On March 11, 2023, students from CAM Academy and Pleasant Valley Middle School participated in the Solar Car Challenge. CAM Academy’s 9th grade students Fletcher Harpe and Elliott Amundson will share their Solar Cars with the school board.

Presenter:

Board Members

Background:

Legislative Committee: 

Mary Snitily serves as the Board's Legislative Representative for the 2023 and 2024 calendar years. She will give a report to the Board on current legislative news and events.

Audit Committee Report

Audit Committee members are Mark Watrin and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month. 

Battle Ground Education Foundation

Andrew Lawhon serves as the Board representative on the Battle Ground Education Foundation.

Washington Interscholastic Activities Association Committee

Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.

Washington State School Directors' Association Updates 

Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.

Tours Committee

The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The tour schedule for the next two months follows:

Background:

An opportunity for board members to report out on their activities associated with their respective positions.

Presenter:

Denny Waters

Superintendent

Background:

Denny Waters will provide periodic updates on events and/or recognitions throughout the district. In addition, survey results from Strategies 360 regarding the BGPS community poll on facility needs and funding priorities will be presented.

Presenter:

Shelly Whitten

Deputy Superintendent

Background:

Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.

Presenter:

Michelle Reinhardt

Executive Director of Human Resources

Background:

A human resources report will be provided to the Board by Michelle Reinhardt.

Presenter:

Michelle Scott

Chief Financial Officer

Background:

Michelle Scott will give an update to the Board on finances.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

Kevin Jolma will give the Board an update on current projects.

Presenter:

Amanda Richter

Director of Communications & Community Outreach

Background:

Amanda Richter will report on district events and promotions.

This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.

The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board sign in on the sign-in sheet provided which is located close to the entrance.

Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. 

Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.

Thank you for your comments.

Minutes become official after approval by the Board.

Minutes become official after approval by the Board.

Background:

Vouchers and payroll reports are presented to the Board at the first meeting of the month for approval. A summary sheet for both items is attached.

Background:

Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.

Background:

Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.

Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.

Student travel requests are attached.

Background:

Projects deemed complete and ready for acceptance by the school board as per the attached Request for Approval. This action protects the district from obligation to reimburse a subcontractor who files a lien after this 45-day period. This acceptance is required pursuant to RCW 60.28.011 and RCW 39.08.030.

Background:

The Community Foundation Patrick Hough Endowment Fund would like to donate to Career and Technical Education $99,917.00. The donation is intended to help facilitate educational fields, at our CASEE “B” site for Battle Ground and Prairie high schools' agriculture, horticulture, dairying and domestic science programs. 

Board Policy No. 6114: Gifts greater than $10,000 are subject to board approval. Under this policy, all gifts shall become district property and shall be accepted without obligation relative to use and/or disposal.

Cindy Arnold will be available for questions.

Background:

Maxim Healthcare Staffing has been providing contracted Paraeducators as needed for the 2022-23 school year. Our district has had difficulty directly hiring for these positions due to staffing shortages and the inability to find qualified candidates. The contracted staffing Maxim is providing would normally be district employees. We reached out to several contractors and this vendor was able to meet our needs in a timely manner. Lowest cost was not a factor in our decision because costs are comparable between staffing agencies. This amendment to the existing contract is for special education district-wide teaching services for unfilled positions for the 2022-23 school year, not to exceed $325,000.

Presenter:

Tom Adams

Director of Student Services

Background:

This policy, 3122, has been revised to define excused and unexcused absences and has taken into account the possible needs of virtual learning due to the pandemic. Although, COVID is mentioned in this revised policy, it does address “other communicable disease or other emergency health conditions related to school facility closures.” There were also added definitions for excused and unexcused absences along with tardies and discipline actions. There is also an added section on a tiered response system for intervention as required by WAC 392-401A-045. The reason for a total rewrite is because of formatting, not so much the additional information that was added. This policy continues to align with the recently added state WAC 392-401-015.

The Board asked that this item be tabled until April 10, 2023, to allow administration to seek legal counsel on parental notifications, within the procedure that pertain to student's medical treatments.

Presenter:

Scott McDaniel

Director of Technology Services

Background:

The department of technology services would like to spend $424,957.23 to purchase 1,500 Dell 3110 Chromebooks and Google perpetual licenses to provide to incoming students. The district has a contract with Dell NASPO Computer Equipment PA - Washington Contract Code C000000010849 Customer Agreement # MNWNC-108 / 05815-003. The purchase is funded by technology services.

The purchase will supply additional Chromebooks for classroom carts as well as the 1:1 program for grades 6-12.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

Resolution C-23 approves the District to surplus and sell the mint field property the District owns.

The mint field property is approximately 50 acres in size and the County Zoning is AG-20 (Agriculture 20 Acre minimum lot size).

This surplus is the next step to selling the 50-acre parcel, which is not needed for future education needs by the District.

Background:

Board members will have an opportunity to add agenda items to upcoming board meetings.

Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.