The board secretary or recorder will call roll of board members.

Background:

Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions. Students from Daybreak Primary and Daybreak Middle schools will provide an update on the great things happening at their schools.

Presenter:

Board Members

Background:

Legislative Committee: 

Mary Snitily serves as the Board's Legislative Representative for the 2023 and 2024 calendar years. She will give a report to the Board on current legislative news and events.

Audit Committee Report

Audit Committee members are Mark Watrin and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month. 

Battle Ground Education Foundation

Andrew Lawhon serves as the Board representative on the Battle Ground Education Foundation.

Washington Interscholastic Activities Association Committee

Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.

Washington State School Directors' Association Updates 

Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.

Tours Committee

The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The tour schedule for the next two months follows:

Background:

An opportunity for board members to report out on their activities associated with their respective positions.

Presenter:

Denny Waters

Superintendent

Background:

Denny Waters will provide periodic updates on events and/or recognitions throughout the district.

Presenter:

Shelly Whitten

Deputy Superintendent

Background:

Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.

Presenter:

Michelle Reinhardt

Executive Director of Human Resources

Background:

A human resources report will be provided to the Board by Michelle Reinhardt.

Presenter:

Michelle Scott

Chief Financial Officer

Background:

Michelle Scott will give an update to the Board on finances.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

Kevin Jolma will give the Board an update on current projects.

Presenter:

Amanda Richter

Director of Communications & Community Outreach

Background:

Amanda Richter will report on district events and promotions.

This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.

The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board sign in on the sign-in sheet provided which is located close to the entrance.

Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. 

Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.

Thank you for your comments.

Minutes become official after approval by the Board.

Background:

Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.

Background:

Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.

Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.

Student travel requests are attached.

Presenter:

Background:

Presenter:

Tom Adams

Director of Student Services

Background:

This policy, 3122, has been revised to define excused and unexcused absences and has taken into account the possible needs of virtual learning due to the pandemic. Although, COVID is mentioned in this revised policy, it does address “other communicable disease or other emergency health conditions related to school facility closures.” There were also added definitions for excused and unexcused absences along with tardies and discipline actions. There is also an added section on a tiered response system for intervention as required by WAC 392-401A-045. The reason for a total rewrite is because of formatting, not so much the additional information that was added. This policy continues to align with the recently added state WAC 392-401-015.

Presenter:

Tom Adams

Director of Student Services

Background:

This policy, 4311, has been renamed as School Safety and Security Services Program and replaces the name of School Resources Officers. This revised policy now takes into consideration not just School Resource Officers (law enforcement) but ALL campus safety and security to include our campus security work group. By including all school safety and security in this policy, it allows for compliance with the new laws around training, education and expectations for school safety personnel. Our campus security has been involved with the additional requirements of House Bill 1214 over the last two years.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

The district is in the process of upgrading security features at all main entries of its schools. The upgrades vary from site-to-site depending on existing conditions.

The goal is to install audio/visual devices, doors, cameras, and programmable software that will require visitors to communicate with office staff in order to gain entry to the buildings. Visitors will communicate with office staff over a video intercom system prior to being allowed entry into the school.

Office staff will be able to monitor and control access via electronic control of doors and locking mechanisms in the entry vestibules. The systems will be infinitely programmable allowing doors to be open during predetermined passing times and will be locked otherwise.

The new components will integrate with the district's existing Lenel OnGuard access control system that controls the locking and unlocking of entry points. New enhancements will also be compatible with existing district security monitoring and camera systems. Convergint, the district's current Lenel vendor, is very familiar with our existing conditions and the work required to upgrade the system.

The Prairie High School project will be rerouting visitors directly into the main office via an existing single door during school hours. The Battle Ground High School project will be adding a new visitor entryway door directly into the main office during school hours, as well as creating a new visitor’s foyer. The Laurin Middle School project will be adding a visitor’s foyer.

Contract amounts (excluding tax) for the projects are:

• Prairie High School                          $156,521.39
• Battle Ground High School              $175,371.89
• Laurin Middle School                       $134,200.30

The contracts will be through the Sourcewell Purchasing cooperative of which the district is a member, and will utilize levy funds.

Background:

Board members will have an opportunity to add agenda items to upcoming board meetings.

Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.

Please note that RCW 42.30.110 - Executive sessions, is attached.