The board secretary or recorder will call roll of board members.

Background:

Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.

The student leadership team from Yacolt Primary School will share about the great things happening at their school. The two student speakers are Ella Massie and Levi Buckbee. 

ASB Representative Elyse Cowl from CAM Academy will provide an update for the Middle School. In addition, Caroline Albers, an ASB representative, will be sharing an update for CAM High School.

ASB President Karalee Hendrikson, and Bella Merriman, ASB vice president, at Amboy Middle School, will provide an update on their school's events. 

There will be a recognition of the All-State, All-Northwest and Honor Band students and teachers. The following is a list of the names of the students and their teachers:

Presenter:

Board Members

Background:

Legislative Committee: 

Mary Snitily serves as the Board's Legislative Representative for the 2023 and 2024 calendar years. She will give a report to the Board on current legislative news and events.

Audit Committee Report

Audit Committee members are Mark Watrin and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month. 

Battle Ground Education Foundation

Rob Henrikson serves as the Board representative on the Battle Ground Education Foundation.

Washington Interscholastic Activities Association Committee

Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.

Washington State School Directors' Association Updates 

Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.

Tours Committee

The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The tour schedule for the next two months follows:

Background:

An opportunity for board members to report out on their activities associated with their respective positions.

Presenter:

Denny Waters

Superintendent

Background:

Denny Waters will provide periodic updates on events and/or recognitions throughout the district.

Presenter:

Shelly Whitten

Deputy Superintendent

Background:

Shelly Whitten will provide an update to the Board on the Teaching and Learning Department. In addition, there will be an update on the naming process of the new online school by Travis Drake, director of instructional leadership for high school and alternative learning education.

Presenter:

Michelle Reinhardt

Executive Director of Human Resources

Background:

A human resources report will be provided to the Board by Michelle Reinhardt.

Presenter:

Michelle Scott

Chief Financial Officer

Background:

Michelle Scott will give an update to the Board on finances.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

Kevin Jolma will give the Board an update on current projects.

Presenter:

Amanda Richter

Director of Communications & Community Outreach

Background:

Amanda Richter will report on district events and promotions.

This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.

The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board sign in on the sign-in sheet provided which is located close to the entrance.

Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. 

Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.

Thank you for your comments.

Minutes become official after approval by the Board.

Minutes become official after approval by the Board.

Background:

Vouchers and payroll reports are presented to the Board at the first meeting of the month for approval. A summary sheet for both items is attached.

Background:

Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.

Background:

Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.

Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.

Student travel requests are attached.

Background:

WAC 392-123-115 requires a monthly budget status report for each fund to be prepared and submitted to each board member. The attached financial statements are provided to the board for their review and approval.

Background:

Projects deemed complete and ready for acceptance by the school board as per the attached Request for Approval. This action protects the district from obligation to reimburse a subcontractor who files a lien after this 45-day period. This acceptance is required pursuant to RCW 60.28.011 and RCW 39.08.030.

Background:

Each year the Office of Superintendent of Public Instruction (OSPI) requires the Transitional Bilingual Program grant be submitted to the Board of Directors for approval. For the 2022-23 school year, the district will receive a grant amount of $1,326,943. 

Background:

Per WAC 180-16-220, the Board shall annually approve each school’s School Improvement Plan. At a minimum, the plan shall be data driven, promote a positive impact on student learning, and include a continuous improvement process to monitor, adjust, and update. The list of schools follows:

• Amboy Middle School
• Battle Ground High School
• CAM Academy 
• Chief Umtuch Middle School
• Captain Strong Primary School
• Daybreak Middle School
• Daybreak Primary School
• Glenwood Heights Primary School
• Laurin Middle School
• Maple Grove Primary School
• Prairie High School
• Pleasant Valley Middle School
• Pleasant Valley Primary School
• River HomeLink 
• Summit View High School
• Tukes Valley Middle School
• Tukes Valley Primary School
• Yacolt Primary School

Background:

Clark County Investment Pool is requesting approval of the attached revised Investment Services Agreement. The Agreement has been modified to remove duplicate language that existed in both the Agreement and Investment Policy. The edits streamline the governing documents of the Pool, allowing for seamless administration and service delivery.

Presenter:

Background:

Presenters:

Allison Tuchardt, Director of Curriculum, Instruction and Assessment

Heather Smithline, BGHS Teacher

Annie Odro, PHS Teacher

Background:

The textbook, America Street: A Multicultural Anthology of Stories was selected by teachers from our comprehensive high schools where this course will be taught for the first time. They reviewed multiple texts and determined this book would provide students with “mirrors,” to reflect pieces of their own lives they can relate to, as well as “windows” through which they can see into the lives of others who have had different life experiences. The introduction of the book puts it this way: “We travel through these stories, exploring lives that might be radically different from our own, seeing that a broader world exists and expanding our own world as we read. It is also essential that we see ourselves in literature, that we feel represented, and that we see that there are other people like us. By reading a diversity of stories we are able to grow together, to consider our similarities and differences, and to struggle in the gaps and overlaps between stories and ourselves…” This text has undergone a review for biased content using the OSPI’s screening tool and will be effective for rich classroom instruction. 

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

On December 9, 2022, the district's maintenance staff were working to remove 6” of standing water on the roof of the Laurin gymnasium. The drain came disconnected inside and all of water from the roof flooded the gymnasium, nearby restrooms, and the band room. The executive director of facilities & operations called Paul Davis Restoration to mitigate the water and assess the repairs. The gymnasium contained asbestos tiles which has required additional costs for the hazardous waste remediation. Risk management notified its insurance carrier, Clear Risk Solutions, to determine if this damage and repair would be covered under insurance. The claim is still open and final determination of coverage is pending.

Per RCW 28A.335.190(6): In the event of any emergency when the public interest or property of the district would suffer material injury or damage by delay, upon resolution of the board declaring the existence of such an emergency and reciting the facts constituting the same, the board may waive the requirements of this section with reference to any purchase or contract: PROVIDED, That an "emergency," for the purposes of this section, means a condition likely to result in immediate physical injury to persons or to property of the school district in the absence of prompt remedial action

Presenter:

Denny Waters

Superintendent

Background:

The contract for pupil transportation services was awarded to First Student beginning with the 2021-22 school year. We are in year two of a five-year contract. At the time of the bid and award, beginning driver wages for 2022-23 in the collective bargaining agreement was scheduled at $21.97 per hour. Bus driver wages have been increasing at a higher rate due to the demand for drivers with CDLs and inflation. 

Wage information:

The contract includes an escalation clause that Battle Ground and Hockinson school districts will negotiate in good faith when there are unusual circumstances in increased costs for labor, materials, and supplies.

The current 2022-23 base and excess rates for transportation will increase 5.4% beginning February 15, 2023 through June 30, 2023. Bus driver wages will be increased by $3.00 per hour effective February 15, 2023. 

Funding: Estimated increase to contract for the year is $235,350 and ESSER funding will be used to offset this increase.

Presenter:

Denny Waters

Superintendent

Background:

To support school boards, the Washington State School Directors' Association (WSSDA) has revised Policy and Procedure 1250 Students on Governing Boards. This is a Discretionary policy. The revisions provide language to guide creating space for advisory voting by student board  representatives, thereby strengthening opportunities for authentic student engagement.

Presenter:

Michelle Scott

Chief Financial Officer

Background:

It is recommended to increase the amount from $2,500 to $10,000 or greater for money, materials or equipment that shall be subject to Board approval. The last time this policy was updated was 2013. Increasing the limit would provide schools and departments immediate access to use donations under $10,000 instead of waiting for the Board approval at a future Board meeting. This would also streamline the Board meeting agendas to approve requests for large donations. 

Presenter:

Michelle Scott

Chief Financial Officer

Background:

Policy 6119 Uncollected Non-Tax Revenue has been removed from the Washington State School Directors' Association's (WSSDA) recommended policies. 

WSSDA Policy News: Eliminated policies and/or procedures no longer needed: Some policies had become obsolete and were no longer necessary to retain at a policy level. 

Other: The business department has procedures for uncollected non-tax revenue.

Background:

Board members will have an opportunity to add agenda items to upcoming board meetings.

Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.

Please note RCW 42.30.110, Executive sessions is attached.