The board secretary or recorder will call roll of board members.
Presenter:
Denny Waters
Superintendent
Background:
The Battle Ground Education Foundation (BGeF) has been supporting the students and schools of Battle Ground Public Schools since 1994, and is committed to serving the community. Since its inception, the Foundation has provided over half a million dollars in support and supplies to the students of Battle Ground Public Schools.
BGeF President Colleen O’Neal is going to present a $9,000 grant. The grant is designated for the principals’ start-of-year expenses. Each of the district’s 18 schools will receive $500. The principals will use their discretion on spending the grant funds.
Presenters:
Denny Waters, Superintendent
Mollie Shannon, Youth Market Director with the American Heart Association
Background:
The Kids Heart Challenge focuses on whole body wellness, helping students improve their own health and better their character while raising life-saving donations for the American Heart Association to help kids facing heart-health issues. Mollie Shannon will recognize staff members and schools in their participation in the Kids Heart Challenge held at the end of the 2020-21 school year.
Nine schools participated in the challenge: Maple Grove Primary, Tukes Valley Primary, River HomeLink, Pleasant Valley Primary, Daybreak Primary, Captain Strong Primary, Glenwood Heights Primary, Chief Umtuch Middle, and Battle Ground High School.
Maple Grove Primary School and River HomeLink set new school records during the challenge and the following representatives from those schools will be present:
Background:
Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.
Melody Brizuela started the Latino Student Union in November of last year as a junior at Prairie High School. This year, the group helped to organize several activities to recognize Hispanic Heritage Month. As a senior, Melody is also working to build up the next generation of student leadership at the school to continue and expand representation for Latino, Hispanic and other minority groups. She is planning to pursue a career in healthcare after graduation.
Presenter:
Board Members
Background:
Legislative Committee:
Rob Henrikson serves as the Board's Legislative Representative for the 2022 calendar year. He will give a report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Jackie Maddux and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Jackie Maddux serves as the Board representative on the Battle Ground Education Foundation.
Washington Interscholastic Activities Association Committee
Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The tour schedule for the next two months follows:
| Daybreak Middle School | Group 1 | September 30, 2022 | Completed |
| Daybreak Primary School | Group 2 | September 30, 2022 | Completed |
| CAM Academy/Lewisville/Warehouse | Group 3 | September 30, 2022 | Completed |
| Battle Ground High School | Groups 1, 2, 3 | October 14, 2022 | Upcoming |
| No school tours were scheduled for November and December 2022. | |||
| Group 1 Members | Jackie Maddux, Mark Watrin, Denny Waters |
| Group 2 Members | Rob Henrikson, Ted Champine, Shelly Whitten, Sora Tolley |
| Group 3 Members | Mary Snitily, Ricardo Martin Del Campo, M. Michaud or L. LeCount or T. Drake |
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
A human resources report will be provided to the Board by Michelle Reinhardt.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will provide updates on; the K-12 Compensation Committee and the conclusion of its work, and the Contract Information List.
The 2022-23 school fee schedules are attached.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Amanda Richter
Director of Communications & Community Outreach
Background:
Amanda Richter will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board sign in on the sign-in sheet provided which is located close to the door.
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Thank you for your comments.
Minutes become official after approval by the Board.
Minutes become official after approval by the Board.
Background:
Vouchers and payroll reports are presented to the Board at the first meeting of the month for approval. A summary sheet for both items is attached.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.
Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.
Student travel requests are attached.
Background:
WAC 392-123-115 requires a monthly budget status report for each fund to be prepared and submitted to each board member. The attached financial statements are provided to the board for their review and approval.
Background:
The Islam Family Foundation is a partner in support of Prairie High School's Engineering/Machining program. The foundation would like to make a donation in the amount of $5,000 to this Career & Technical Education program.
Per Board Policy No. 6114 stated that any gift to the district or to an individual school or department of money, materials or equipment having a value of $2,500 or greater shall be subject to board approval.
Director of Career and Technical Education Cindy Arnold will be available for questions.
Background:
Projects deemed complete and ready for acceptance by the school board as per the attached Request for Approval. This action protects the district from obligation to reimburse a subcontractor who files a lien after this 45-day period. This acceptance is required pursuant to RCW 60.28.011 and RCW 39.08.030.
Background:
The salary schedule (attached) reflects the following changes: increase in minimum wage effective January 1, 2023, increases in certificated and classified substitute wages effective November 2022 Payroll. These changes to the rates allow us to be more comparable with our surrounding districts, thus increasing the ability to provide adequate substitute coverage in our buildings to the north.
Presenter:
Background:
Presenter:
Michelle Scott
Chief Financial Officer
Background:
On September 28, 2022 the Board of Directors approved a revision to Board Policy 6210 - Purchasing: Authorization and Control. Capital purchases requiring Board approval changed from $75,000 to $150,000. Resolution H-22 updates the amount certain employees may contract to $150,000. In addition, Jill Smith, who retired, is replaced with David Kennedy, Executive Director of School Improvement.
Presenter:
Ellen Wiessner
Executive Director of Special Services
Background:
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
The District is in the process of upgrading security features at all main entries of its schools. The upgrades vary from site-to-site depending on existing conditions.
The goal is to install audio/visual devices, doors, cameras, and programmable software that will require visitors to communicate with office staff in order to gain entry to the buildings. Visitors will communicate with office staff over a video intercom system prior to being allowed entry into the school.
Office staff will be able to monitor and control access via electronic control of doors and locking mechanisms in the entry vestibules. The systems will be infinitely programmable allowing doors to be open during predetermined passing times and will be locked otherwise.
The new components will integrate with the District's existing Lenel OnGuard access control system that controls the locking and unlocking of entry points. New enhancements will also be compatible with existing District security monitoring and camera systems. Convergint, the District's current Lenel vendor, is very familiar with our existing conditions and the work required to upgrade the system.
Daybreak Primary School was constructed with a secure vestibule, but will be upgraded with audio/visual equipment, door locking control, as well as cameras and viewing screens in the main office.
The contract will be through the Sourcewell Purchasing Cooperative, of which the District is a member. The work is proposed at $90,589.98 (excluding tax) and will be levy funded. It was determined this project is a candidate to be performed after hours during the school year due to the limited construction components.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
The District is in the process of upgrading security features at all main entries of its schools. The upgrades vary from site-to-site depending on existing conditions.
The goal is to install audio/visual devices, doors, cameras, and programmable software that will require visitors to communicate with office staff in order to gain entry to the buildings. Visitors will communicate with office staff over a video intercom system prior to being allowed entry into the school.
Office staff will be able to monitor and control access via electronic control of doors and locking mechanisms in the entry vestibules. The systems will be infinitely programmable allowing doors to be open during predetermined passing times and will be locked otherwise.
The new components will integrate with the District's existing Lenel OnGuard access control system that controls the locking and unlocking of entry points. New enhancements will also be compatible with existing District security monitoring and camera systems. Convergint, the District's current Lenel vendor, is very familiar with our existing conditions and the work required to upgrade the system.
In 2012, the Maple Grove Primary School entryway was remodeled to create a secure vestibule. This entry will be upgraded with audio/visual equipment, door locking control, as well as cameras and viewing screens in the main office.
The contract will be through the Sourcewell Purchasing cooperative, of which the District is a member. The work is proposed at $104,921.30 (excluding tax) and will be levy funded. It was determined this project is a candidate to be performed after hours during the school year due to the limited construction components.
Presenter:
Denny Waters
Superintendent
Background:
There were two slight revisions made to Policy 1630 Evaluation of the Superintendent.
The first revision reflects the superintendent’s review with the Board regarding progress toward district goals to be completed by January 31 in lieu of December 31. The January 31 date aligns with the end of the first semester within the school-year calendar versus the calendar year.
The second revision reflects the superintendent’s evaluation will be completed by July 1 of each year as compared to June 1.
Presenter:
Denny Waters
Superintendent
Background:
The revision of Policy 1810 Annual Goals and Objectives, reflects when the board will review its goals and objectives. The recommended revision would be changing the timeline to align with the school year versus the calendar year.
Presenter:
Denny Waters
Superintendent
Background:
The revision of Policy 1820 Evaluation of the Board, is aligned with current practices. The Board uses the Washington State School Directors’ Association’s online Board Self-Assessment survey to assess and strengthen their performance in governing for improved student learning. The survey is based on the Washington School Board Standards.
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.