The board secretary or recorder will call roll of board members.

Background:

Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.

Prairie High School freshman Aubrey Grier was named a recipient of the 2022 Next Generation Angels award from The Better Angels Society. Aubrey's documentary Makah Whaling Rights: A Moral Debate of Cultural Preservation earned her a second place finish in the junior division of the National History Day competition this year. Aubrey will share about her award winning accomplishments.

As a recipient of the Next Generation Angels award, Aubrey's documentary will premiere at the Student History Documentary Film Festival in Philadelphia in November. She will also receive an official patent from the Library of Congress for the film and attend an hour-long mentoring session with legendary documentarian Ken Burns.

Presenter:

Board Members

Background:

Legislative Committee: 

Rob Henrikson serves as the Board's Legislative Representative for the 2022 calendar year. He will give a report to the Board on current legislative news and events.

Audit Committee Report

Audit Committee members are Jackie Maddux and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month. 

Battle Ground Education Foundation

Jackie Maddux serves as the Board representative on the Battle Ground Education Foundation.

Washington Interscholastic Activities Association Committee

Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.

Washington State School Directors' Association Updates 

Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.

Tours Committee

The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The tour schedule for the next two months follows:

Background:

An opportunity for board members to report out on their activities associated with their respective positions.

Presenter:

Denny Waters

Superintendent

Background:

Denny Waters will provide periodic updates on events and/or recognitions throughout the district.

Presenter:

Shelly Whitten

Deputy Superintendent

Background:

Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.

Presenter:

Michelle Reinhardt

Executive Director of Human Resources

Background:

A human resources report will be provided to the Board by Michelle Reinhardt.

Presenter:

Michelle Scott

Chief Financial Officer

Background:

Michelle Scott will give an update to the Board on finances.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

Kevin Jolma will give the Board an update on current projects.

Presenter:

Amanda Richter

Director of Communications & Community Outreach

Background:

Amanda Richter will report on district events and promotions.

This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.

The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board sign in on the sign-in sheet provided which is located close to the door.

Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. 

Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.

Thank you for your comments.

Minutes become official after approval by the Board.

Background:

Contracts listed for Board ratification are enclosed in the attached spreadsheet. A cover page containing more detail may be attached for facilities' items. All amounts are no more than $75,000. Items over that amount will be listed as a separate item under the Consent Agenda or under New Business.

Background:

Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.

Presenter:

Background:

Presenter:

Michelle Scott

Chief Financial Officer

Background:

All purchases over $75,000 must be presented to the Board under New Business for approval. Purchases under $75,000 are authorized under Resolution K-21, Providing for certain employees to contract on behalf of the Battle Ground School District, dated July 26, 2021.

The amount of $75,000 has been in effect for over 15 years. Staff finds that contracts for time sensitive services, supplies and equipment needs are delayed until the next Board meeting to obtain approval because they are over $75,000. This delay often affects the District's ability to provide certain student services, complete projects and secure equipment until approval is obtained. Increasing this amount to $150,000 will allow staff to obtain services, supplies and equipment in a timely manner. 

It is important to note that this change will not alter the District's requirement under Board Policy 6220/6620P - Bid or Request for Proposal Requirements, RCW 28A.335.190 Advertising for Bids - Competitive bid procedures and RCW 39.04.155 Small Works Roster contract procedures.
 

This requires the District to:

1. Obtain a minimum of three quotes for purchases of furniture, supplies and equipment between $40,000 and up to $75,000.
2. Formal bid process for purchases of furniture, supplies and equipment over $75,000.
3. Obtain quotes from contractors included on the District's small works roster for public works projects estimated less than $350,000.

This change will also require an updated resolution for providing for certain employees to contract on behalf of the Battle Ground School District from $75,000 to $150,000. This will also require that all contracts under $150,000 be included on a report presented to the Board at each Board meeting.

Summary:

Changing the amount from $75,000 to $150,000 for purchases required for Board approval will allow staff to obtain services, equipment and supplies in a timely manner while following all state and federal procurement laws and procedures.

Presenter:

Michelle Scott

Chief Financial Officer

Background:

1. The Contracts Ratification is duplication of information taken from the Master Contract List. Submitting a Contract Information List, which is a printed list of all contracts added to the Master Contract List between each Board Meeting, will save many hours for staff. See Exhibit A & B. Public Works projects deemed complete and ready for acceptance by the Board will continue to be submitted under the Consent Agenda.
   Recommendation: The current Contracts Ratification will now be titled Contract Information List.
    
2. Resolution K-21, Providing for certain employees to contract on behalf of the Battle Ground School District, dated July 26, 2021, authorizes  D. Waters, M. Scott, S. Whitten, and K. Jolma to sign contract agreements less than $75,000. This authorization allows the District to enter into contracts as soon as they become available and are often time sensitive. Currently, these contracts are then submitted under the Consent Agenda for approval, already signed and fully executed. This is a duplication of an approval already authorized by the Board. Providing the Contact Information List under the Finance Report provides transparency for these contracts.
   Recommendation: The Contract Information list will be made available to the Board for review and questions under Superintendent & Staff Updates - Finance Report.

Summary:

The District is committed to transparency of all contracts.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

The District is in the process of upgrading security features at all main entries of its schools.  The upgrades vary from site-to-site depending on existing conditions.

The goal is to install audio/visual devices, doors, cameras, and programmable software that will require visitors to communicate with office staff in order to gain entry to the buildings. Visitors will communicate with office staff over a video intercom system prior to being allowed entry into the school.

Office staff will be able to monitor and control access via electronic control of doors and locking mechanisms in the entry vestibules. The systems will be infinitely programmable allowing doors to be open during predetermined passing times and will be locked otherwise.

The new components will integrate with the District's existing Lenel OnGuard access control system that controls the locking and unlocking of entry points. New enhancements will also be compatible with existing District security monitoring and camera systems. Convergint, the District's current Lenel vendor, is very familiar with our existing conditions and the work required to upgrade the system.

The Captain Strong Primary School project will include the addition of a new aluminum storefront entry that will create a secure vestibule similar to our newer schools. Audio/visual equipment will be installed, as well as cameras and viewing screens in the main office.

The contract will be through the Sourcewell Purchasing cooperative, of which the District is a member. The work is proposed at $146,253.89 (excluding tax) and will be levy funded. The work is scheduled for this year's winter break. Due to the quantity of work, it was determined this project was not a candidate to be performed after hours during the school year.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

The District is in the process of upgrading security features at all main entries of its schools. The upgrades vary from site-to-site depending on existing conditions.

The goal is to install audio/visual devices, doors, cameras, and programmable software that will require visitors to communicate with office staff in order to gain entry to the buildings. Visitors will communicate with office staff over a video intercom system prior to being allowed entry into the school.

Office staff will be able to monitor and control access via electronic control of doors and locking mechanisms in the entry vestibules. The systems will be infinitely programmable allowing doors to be open during predetermined passing times and will be locked otherwise.

The new components will integrate with the District's existing Lenel OnGuard access control system that controls the locking and unlocking of entry points. New enhancements will also be compatible with existing District security monitoring and camera systems. Convergint, the District's current Lenel vendor, is very familiar with our existing conditions and the work required to upgrade the system.

The Glenwood Heights Primary School project will include the addition of a new aluminum storefront entry that will create a secure vestibule similar to our newer schools. Audio/visual equipment will be installed, as well as cameras and viewing screens in the main office.

The contract will be through the Sourcewell Purchasing cooperative, of which the District is a member. The work is proposed at $154,644.30 (excluding tax) and will be levy funded. The work is scheduled for this year's winter break. Due to the quantity of work, it was determined this project was not a candidate to be performed after hours during the school year.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

The District is in the process of upgrading security features at all main entries of its schools. The upgrades vary from site-to-site depending on existing conditions.

The goal is to install audio/visual devices, doors, cameras, and programmable software that will require visitors to communicate with office staff in order to gain entry to the buildings. Visitors will communicate with office staff over a video intercom system prior to being allowed entry into the school.

Office staff will be able to monitor and control access via electronic control of doors and locking mechanisms in the entry vestibules. The systems will be infinitely programmable allowing doors to be open during predetermined passing times and will be locked otherwise.

The new components will integrate with the District's existing Lenel OnGuard access control system that controls the locking and unlocking of entry points. New enhancements will also be compatible with existing District security monitoring and camera systems. Convergint, the District's current Lenel vendor, is very familiar with our existing conditions and the work required to upgrade the system.

The Pleasant Valley Primary School project will include the addition of a new aluminum storefront entry that will create a secure vestibule similar to our newer schools. Audio/visual equipment will be installed, as well as cameras and viewing screens in the main office.

The contract will be through the Sourcewell Purchasing cooperative, of which the District is a member. The work is proposed at $132,736.02 (excluding tax) and will be levy funded. The work is scheduled for this year's winter break. Due to the quantity of work, it was determined this project was not a candidate to be performed after hours during the school year.

Background:

Board members will have an opportunity to add agenda items to upcoming board meetings.

Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.