The board secretary or recorder will call roll of board members.
Presenter:
Board Members
Background:
Legislative Committee:
Rob Henrikson serves as the Board's Legislative Representative for the 2021 calendar year. He will give a report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Jackie Maddux and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Jackie Maddux serves as the Board representative on the Battle Ground Education Foundation.
Washington Interscholastic Activities Association Committee
Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. Tours have been completed for the 2021-22 school year and will resume in the fall of 2022.
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update to the Board on the Teaching and Learning Department. In addition, there will be an update on the curriculum adoptions for this school year given by Allison Tuchardt and Dave Cresap, directors of curriculum, instruction and assessment, and Amy Fredericks, the K-8 curriculum adoption coordinator.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
A human resources report will be provided to the Board by Michelle Reinhardt.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will give an update to the Board on finances.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Rita Sanders
Communications Officer
Background:
Rita Sanders will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board observe the following process:
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. A digital timer will sound when the time limit is reached.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Minutes become official after approval by the Board.
Minutes become official after approval by the Board.
Background:
Contracts listed for Board ratification are enclosed in the attached spreadsheet. A cover page containing more detail may be attached for facilities' items. All amounts are no more than $75,000. Items over that amount will be listed as a separate item under the Consent Agenda or under New Business.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
In the 2019 Legislative Session, the Washington State Legislature passed Substitute Senate Bill 5380. Governor Inslee signed the bill into law on May 13, 2019.
The law requires school districts with two thousand students or more to obtain and maintain at least one set of opioid overdose reversal medication doses in each of its high schools.
Beginning with the 2020–21 school year, for the purpose of assisting a person at risk of experiencing an opioid-related overdose, a high school may obtain and maintain opioid overdose reversal medication through a standing order prescribed and dispensed in accordance with RCW 69.41.095.
The following personnel may distribute or administer the school-owned opioid overdose reversal medication to respond to symptoms of an opioid-related overdose pursuant to a prescription or a standing order issued in accordance with RCW 69.41.095:
Training for school personnel who have been designated to distribute or administer opioid overdose reversal medication must meet the requirements for training described in the statute and any rules or guidelines for such training adopted by OSPI: https://www.k12.wa.us/sites/default/files/public/bulletinsmemos/bulletins2020/B006-20Attach1.pdf
The first reading was approved on August 8, 2022. Supervisor of Nursing and Health Services Cathy Shannon will be available for questions.
Background:
RCW 28A.150.220 and WAC 180-51-067 set forth the basic education requirements and the minimum high school graduation requirements. The District has calculated the instructional hours for K-12 to certify that the annual average district-wide hours of 1,027 hours are met and provided the District’s graduation credit requirements for the Class of 2022.
Director of Risk Management and Business Operations Cheri Dailey and Director of Curriculum, Instruction and Assessment Allison Tuchardt will be available for questions.
Background:
Schools Insurance Association of Washington (SIAW) provides liability insurance coverages to the district. The liability insurance includes:
Director of Business Services and Risk Management Cheri Dailey will be available for questions.
Background:
Per Policy No. 6881, the warehouse manager is seeking permission to surplus miscellaneous, obsolete, and damaged equipment, materials and supplies. Items determined to be surplus may include:
Old furniture and equipment
Books
Vehicles
Obsolete materials and supplies
Specific surplus items include:
Quantity 6 Miller DialArc 250 AC/DC Stick Welders
Quantity 1 Hunter Model TC3500 Tire Changer
Quantity 2 Powermatic table saws
Quantity 1 shaper / moulder
Quantity 3 grinders
Misc. motors and electrical parts
Items will be sold at public auction on GovDeals.com, thirty days after publication of The Columbian newspaper advertisement, or per RCW 28A.335.180, school districts and educational service districts may elect to grant surplus personal property to a federal, state, or local governmental entity, or to indigent persons, at no cost on the condition the property be used for preschool through twelfth grade educational purposes.
Photos are attached.
Purchasing Agent Darcy Spiekerman will be available for questions.
Background:
This agreement pertains to bids and contracts for supplies, material, equipment or services that may be required from time to time by both Vancouver School District and Battle Ground Public Schools.
Pursuant to RCW 39.34, local governmental units may enter into cooperative purchasing agreements to make the most efficient use of their powers. The current five-year cooperative purchasing agreement with Vancouver School District is set to expire August 31, 2022. This agreement will replace that expiring agreement. The new agreement shall continue in force until August 31, 2027.
In the past, Battle Ground School District has used the cooperative agreement to contract for alarm monitoring services, athletic uniforms and custodial supplies.
Purchasing Agent Darcy Spiekerman will be available for questions.
Background:
The District awarded the Warehouse Consumables, Furniture & Equipment Contract No. 1920-03 to School Specialty in August of 2019 for a one-year term with the option of four consecutive one-year renewals.
Amendment #1 extended the contract for a second year (9/1/20-8/31/21) of a potential five-year term, allowed for certain price increases, and clarified freight charges.
Amendment #2 extended the contract for a third year (9/1/21-8/31/22) of a potential five-year term, allowed for certain price increases, and recognized the new organizational structure of School Specialty LLC.
Proposed Amendment #3, effective September 1, 2022 is within the scope of the contract. This amendment addresses the following:
The contract will be extended for a fourth year (9/1/22 - 8/31/23) of a potential five-year term.
Manufacturer price increases ranging from 2%-59% on certain products have been passed on to School Specialty. Documentation of manufacturer increases has been provided with the escalation request. Significant raw materials cost increases for many components of products, including resins and packaging materials, as well as rising labor costs are continuing to impact worldwide business operations. These issues, combined with increased domestic and ocean freight costs have resulted in the inflation of expenses across all industries. As a result, this contract renewal includes price increases ranging from 1% to 35% for 321 of the original 406 bid items. School Specialty is able to hold pricing at 2021 levels for 63 items. Substitution items have been accepted for 12 items; five items have been discontinued permanently. Accepted substitutions provide cost savings for four items; seven items have increases exceeding 35%. Final price for those seven items are still being negotiated, as noted in the amendment.
Note that this contract amendment does not create an obligation to purchase any particular items or quantities. Renewal of this agreement gives the district the option to purchase supplies, furniture and equipment at lower costs then offered through other vendors. The purchasing department reviews prices from multiple sources to secure the best terms and pricing.
The following amounts have been spent over the term of the contract:
|
|
FISCAL YEAR |
TOTAL |
|
|
|
2019-20 |
$ 106,683.35 |
|
|
|
2020-21 |
$ 343,083.87 |
|
|
|
2021-22* |
$ 169,356.89 |
|
|
*INCLUDES ENCUMBRANCES |
|
||
All other terms and conditions of the contract as amended will remain in full force and affect.
Purchasing Agent Darcy Spiekerman will be available for questions.
Background:
This Interagency Agreement (IA) allows the district to utilize other member’s labor, equipment and materials when available in an effort for efficiencies and economies of scale for public agencies.
The District has been a member and utilized Ground Equipment and Maintenance (GEM) many times over the years. Our original agreement expired in 2015 and this will renew our participation.
Examples of past use are parking lot sweeping, storm drain vacuum services and utilization of other large pieces of equipment. The cost of purchasing our own equipment does not make economic sense in many cases as they are used so infrequently.
This extension will be through December 31, 2025.
Executive Director of Facilities Kevin Jolma will be available for questions.
Background:
Maxim Healthcare Staffing has been providing contracted staffing for district RNs and LPNs. The district has had difficulty hiring these positions due to RN and LPN shortages; COVID has been a contributing factor. The contracted staffing Maxim is providing would normally be district employees. We reached out to several contractors for nurses and this vendor was able to meet our needs in a timely manner. Lowest cost was not a factor in our decision because costs are comparable between staffing agencies. This contract is for professional nursing services for unfilled positions at Pleasant Valley Primary, Captain Strong, Daybreak Middle, Laurin Middle, and Tukes Valley Middle schools for one part-time LPN and four full-time LPN’s for the 2022-23 school year, not to exceed $440,960.
Executive Director of Support Services Ellen Wiessner will be available for questions.
Background:
Sunbelt Staffing has been providing contracted staffing for district RNs and LPNs. The district has had difficulty hiring these positions due to RN and LPN shortages; COVID has been a contributing factor. The contracted staffing Sunbelt is providing would normally be district employees. We reached out to several contractors for nurses and this vendor was able to meet our needs in a timely manner. Lowest cost was not a factor in our decision because costs are comparable between staffing agencies. This contract is for professional nursing services for an unfilled full-time position at Amboy Middle School for the 2022-23 school year, which is not to exceed $99,840.
Executive Director of Support Services Ellen Wiessner will be available for questions.
Background:
Jim Tangeman Center (formerly Fir Grove Children's Center and VISTA programs) provide day-treatment services to those students whose unique behavioral needs cannot be met within the Battle Ground School District. Students with severe behavioral disabilities require a full continuum of program options. This program provides a much-needed additional option for our most severely behaviorally disabled students. The projected number of students participating in the Jim Tangeman Center for the 2022-23 school year is eight. The total cost for eight students is projected to be $400,000.
This agreement asks for a cooperative agreement between Vancouver and Battle Ground school districts, as well as other school districts. In this cooperation, we have a seat on the Advisory Board and the ability to use Jim Tangeman Center as placement options for students with severe behavior disabilities who are not successful in Battle Ground programs.
Executive Director of Support Services Ellen Wiessner will be available for questions.
Background:
Daybreak Middle School would like to accept a donation of playing cards for its Multi-Access, Gamified Integration of Curriculum (M.A.G.I.C.) Club.
Disc Heroes located in Portland, Oregon has offered to make a generous donation of 33,000 cards which they value at .25 USD each. That total value would be assessed at 8,250.00 USD. This amount will need to be approved as it exceeds the 2,500.00 USD amount. We have accepted many donations in the past for small amounts of cards. This is an overwhelming response for us to graciously accept and we appreciate the gesture from the business.
Under Board Policy No. 6114 the gifts/grant greater than $2,500 are subject to board approval. Under this policy also the gift/grant shall become district property and shall be accepted without obligation relative to use and/or disposal.
Lesli Collum, assistant principal of Daybreak Middle School, will be available for questions.
Presenter:
Background:
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Ms. Scott will present the proposed 2022-2023 Battle Ground Public Schools' budget in this public hearing.
Any person may appear at the hearing and be heard for or against any part of the 2022-23 budget, the four-year budget plan, or any proposed changes to uses of enrichment funding. Please follow the procedures for Citizens’ comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. A digital timer will sound when the time limit is reached. The sign-in sheet for citizens’ comments will be located by the entrance to the boardroom.
Board members do not normally respond to questions or petitions during Citizens’ Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Pursuant to WAC 392-123-054 and RCW 28A.505.050, the District has advertised in newspapers of local circulation and held a public hearing on August 22, 2022 to receive public comment on the proposed budget.
Policy 6000 – The budget for the ensuing school year shall be adopted by Board resolution following a public hearing.
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.