The board secretary or recorder will call roll of board members.

Presenter:

Denny Waters

Superintendent

Background:

Student Representative Sydney Cordon will be recognized for being nominated to receive the 2022 Washington Association of School Administrators (WASA) award for the Columbia River Region. Miss Cordon was nominated for the Student Achievement Award. In addition, the Board will recognize Sydney Cordon, serving as the student representative on the Board of Directors. Miss Cordon's term began July 1, 2020 and expires June 30, 2022.

Background:

Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.

Presenter:

Board Members

Background:

Legislative Committee: 

Rob Henrikson serves as the Board's Legislative Representative for the 2021 calendar year. He will give a report to the Board on current legislative news and events.

Audit Committee Report

Audit Committee members are Jackie Maddux and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month. 

Battle Ground Education Foundation

Jackie Maddux serves as the Board representative on the Battle Ground Education Foundation.

Washington Interscholastic Activities Association Committee

Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.

Washington State School Directors' Association Updates 

Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.

Tours Committee

The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. Tours have been completed for the 2021-22 school year and will resume in the fall of 2022.

Background:

An opportunity for board members to report out on their activities associated with their respective positions.

Presenter:

Denny Waters

Superintendent

Background:

Denny Waters will provide periodic updates on events and/or recognitions throughout the district. In addition, there will be information shared about waiver days.

Presenter:

Shelly Whitten

Deputy Superintendent

Background:

Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.

Presenter:

Michelle Reinhardt

Executive Director of Human Resources

Background:

A human resources report will be provided to the Board by Michelle Reinhardt.

Presenter:

Michelle Scott

Chief Financial Officer

Background:

Michelle Scott will give an update to the Board on finances.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

Kevin Jolma will give the Board an update on current projects.

Presenter:

Rita Sanders

Communications Officer

Background:

Rita Sanders will report on district events and promotions.

This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.

The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board observe the following process:

• Email your first and last name, home address and the topic you will be addressing to uren.sandy@battlegroundps.org.
• Your notice must be emailed to uren.sandy@battlegroundps.org no later than 3:00 p.m. on the day of the meeting.
• Video conferencing options to address the Board are no longer available. Patrons who sign up for Citizen's Comments shall address the Board in-person.
• The duration of Citizens’ Comments shall not exceed 30 minutes.
• An individual's three-minute time limit will decrease accordingly, if more than 10 patrons sign up to address the Board.
• Anyone not provided time to address the Board during the meeting can email uren.sandy@battlegroundps.org to have their statements shared with the Board.

Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. A digital timer will sound when the time limit is reached.

Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.

Minutes become official after approval by the Board.

Background:

Contracts listed for Board ratification are enclosed in the attached spreadsheet. A cover page containing more detail may be attached for facilities' items. All amounts are no more than $75,000. Items over that amount will be listed as a separate item under the Consent Agenda or under New Business.

Background:

Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.

Background:

Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.

Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.

Student travel requests are attached.

Background:

The Department of Children, Youth, and Families (DCYF) conducted a saturation survey to find out what percentage of childcare needs are being met within the district's boundaries. Currently, only 11% of those needs are being met with 165 children being served, leaving 1,526 without care. Kindergarten readiness according to our Washington Kindergarten Inventory of Developing Skills (WaKIDS) data shows that 45% of our incoming kindergarten students lack proficiency in all six areas of development and learning. The district’s Least Restrictive Environment (LRE) data revealed that the percentage of children aged 3-5 with Individualized Education Plans (IEP) attending a separate special education class for services was 10% over the state averages; therefore, leaving little opportunity for interaction with typically-developing peers. 

An Inclusionary Transitional Kindergarten (ITK) program would offer families a free option to accelerate kindergarten readiness skills and address the aforementioned limitations. Therefore, we recommend the following transitional kindergarten curriculum:   

Benchmark Education - Ready to Advance, Transitional Kindergarten

This proposal comes with the endorsement from the Instructional Materials Committee (IMC) that the adoption process for this proposal has met all requirements of Board Policy 2020 and Procedure 2020P.

The first reading was unanimously approved on June 13, 2022.

Director of Curriculum, Instruction and Assessment Allison Tuchardt will be available for questions.

Background:

The District has entered into cooperative service contracts with Educational Service District 112 over the past several years. It is cost-effective in some areas to enter into cooperative service arrangements. Below is a spreadsheet detailing those cooperative services, which the Business Services Department recommends entering into for the upcoming fiscal year 2022-23. Each contract is reviewed by the chief financial officer and the program director for the specific areas affected. The contracts noted in 2022-23 were in place in 2021-22.

Background:

The United States Department of Agriculture (USDA) requires all school districts to calculate their weighted average paid lunch price using the Paid Lunch Equity (PLE) Tool. This tool is necessary to make sure that paid lunches are not subsidized by federal funds provided under the NSLP (National School Lunch Program). 

Using the paid lunch prices approved in 2020-21, the current weighted average is $3.06. For 2022-23 the weighted average is calculated at $3.31 ~ a difference of $0.25 cents.

The school district has three options:

1. Increase the price charged for lunches up to $0.24 (allowance to round to $3.30), but no less than $0.10.
2. Do not increase lunch prices but would need to contribute non-federal funds to the food service account.
3. Choose a combination of increasing paid lunch prices and contributing non-federal funds.

Recommendation is option 1, increasing prices $0.10

All school districts must keep a copy of their PLE calculations (either electronic or paper) on file.  Ensuring that all school districts have made this calculation will be part of administrative reviews conducted by OSPI.

Chief Financial Officer Michelle Scott will be available to answer questions from the Board if they arise.

Background:

On August 12, 2019 the Board of Directors approved the award of the food services bid to Sodexo. The contract was for a one-year period, with the option to extend for additional four, one-year terms as allowed by federal and state regulations.

Sodexo is completing its third year of the latest bid award as the district’s food service management provider.

The fixed price per meal component increase of the contract is based on CPI for Food Away from Home for a 12-month period. The fixed price per meal is increasing by 6.9% or to $4.132. The fixed price per meal increase relates to food and labor cost on the rise. For fixed price per meal purposes, each reimbursable lunch shall be considered one (1) meal/meal equivalent, each reimbursable breakfast shall be considered two-thirds (2/3) of a meal/meal equivalent, and one reimbursable snack shall be considered one-third (1/3) of a meal/meal equivalent.

The contract guarantees a $121,254 return to the district, which will cover the program permits, maintenance, repair and replacement of existing equipment, such as refrigerators, and ovens, and purchase of small-wear items and indirects. 

The Office of the Superintendent of Public Instruction (OSPI) Child Nutrition Services has approved the contract renewal agreement.

Chief Financial Officer Michelle Scott will be available to answer questions if they arise.

Background:

Resolution E-22, Discharge of Classified Employee is attached.

Presenter:

Background:

Presenter:

Tom Adams

Director of Student Services

Background:

There was a minor revision to Policy 3205, Sexual Harassment of Students Prohibited. The revision reflects a strike through of "Under federal and state law," and a new legal reference. 

The district has yet to adopt Procedure 3205 Sexual Harassment of Students Prohibited, as Procedure 3207 Prohibition of Harassment, Intimidation and Bullying was used as the process reference point. However, in light of the Washington State School Directors’ Association (WSSDA) revising Procedure 3205 to integrate how to respond when a complaint meets the requirements to be considered a Title IX complaint as well as a complaint under state law, it has been decided to adopt Procedure 3205.

Presenter:

Michelle Reinhardt

Executive Director of Human Resources

Background:

The Washington State School Directors’ Association (WSSDA) has updated Policy/Procedure 5011, Sexual Harassment of District Staff Prohibited. The revision reflects that if the district receives a formal complaint filed by or on behalf of a student complainant against an employee respondent will be investigated under the definitions, requirements and procedures of Policy/Procedure 3205, Sexual Harassment of Students Prohibited.

Presenter:

Kevin Jolma

Executive Director or Facilities

Background:

This Interlocal Purchasing System (TIPS) #21020201 contract with Aries Building Systems is for the construction of one 10-Classroom Modular Building for CAM on the Lewisville Campus. The project will be funded with Impact Fees. 

The 10-classroom modular building will be the first of three buildings to be constructed for CAM and will house grades 7 through 12. Work to be completed under this contract includes the factory construction of the building modules, site foundation construction, delivery and placement of the building on site.           

There will be a separate contract for site infrastructure, utilities, and the low voltage package.

Presenter:

Kevin Jolma

Executive Director of Facilities

Background:

This Interlocal Purchasing System (TIPS) #21020201 contract with Aries Building Systems is for the sitework associated with the new CAM modular building campus at Lewisville. This contract will be for the construction of site infrastructure and utilities for the CAM campus. Work to be completed under this contract includes dirtwork, storm drainage, sanitary sewer, fire water, domestic water, fire lanes, accessible walkways, site lighting, site plumbing, site electrical, voice/data cabling and fire alarm.

The three (3) modular buildings will be purchased under separate contracts. This project will be funded with Impact Fees.

Background:

Board members will have an opportunity to add agenda items to upcoming board meetings.

Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation. 

There will be discussion about the 2022 WSSDA Conference.