The board secretary or recorder will call roll of board members.
Presenter:
Denny Waters
Superintendent
Background:
Terry Dotson and Sydney Cordon will be recognized for being nominated to receive the 2022 Washington Association of School Administrators (WASA) award for the Columbia River Region:
Background:
Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.
Presenter:
Board Members
Background:
Legislative Committee:
Rob Henrikson serves as the Board's Legislative Representative for the 2021 calendar year. He will give a report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Jackie Maddux and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Jackie Maddux serves as the Board representative on the Battle Ground Education Foundation.
Washington Interscholastic Activities Association Committee
Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. Tours for the 2021-22 school year ended May 24, 2022. Tours will resume in the fall of 2022.
| Prairie High School | Groups 1, 2, 3 | May 24, 2022 | Completed |
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
Michelle Reinhardt will introduce new administrators and administrative changes for the 2022-23 school year.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.
There will be a program update from Executive Director of Special Services Ellen Wiessner. In addition, Tamra Scheetz, assistant director of Special Services, will provide information from the Healthy Youth Survey.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will give an update to the Board on finances.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Rita Sanders
Communications Officer
Background:
Rita Sanders will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board observe the following process:
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. A digital timer will sound when the time limit is reached.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Minutes become official after approval by the Board.
Background:
Vouchers and payroll reports are presented to the Board at the first meeting of the month for approval. A summary sheet for both items is attached.
Background:
Contracts listed for Board ratification are enclosed in the attached spreadsheet. A cover page containing more detail may be attached for facilities' items. All amounts are no more than $75,000. Items over that amount will be listed as a separate item under the Consent Agenda or under New Business.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.
Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.
Student travel requests are attached.
Background:
WAC 392-123-115 requires a monthly budget status report for each fund to be prepared and submitted to each board member. The attached financial statements are provided to the board for their review and approval.
Background:
Maxim Healthcare Staffing has been providing contracted staffing for district RNs and LPNs. Our district has had difficulty hiring these positions due to RN and LPN shortages; COVID has been a contributing factor. The contracted staffing Maxim is providing would normally be district employees. We reached out to several contractors for nurses and this vendor was able to meet our needs in a timely manner. Lowest cost was not a factor in our decision because costs are comparable between staffing agencies.
The original contract went before the board for $72,000 and was approved on September 27, 2021. The amount was exceeded due to needs being greater than expected; direct hiring was not possible and there were absences due to illness. Therefore, an additional contract was approved by the board for $150,000 on January 24, 2022. This amount has been exceeded as well due to needs being greater than expected; direct hiring was not possible and there have been absences due to illness. The additional amount is for $81,000, which will cover the period April 25, 2022 through August 31, 2022. A new agreement is not required.
Background:
Our principal and district-level administrative groups follow a practice of comparing current positions to those of surrounding districts. Through this process, factors related to responsibilities, workload, length of contract, and daily salary rates were compared. We are recommending to the board that the principal and district administrator salaries be updated based on these factors in order to bring them closer to a local average for similar positions. These changes reflect an average 4.45% increase. The Building Administrator Salary Schedule reflects an additional increase 3.6% IPD (implicit Price Deflator). The cost of this recommendation is approximately $373,494 for Building Administrators and $164,614 for District Office Administrators.
Background:
Our Administrative Support group follows a practice of comparing current positions with like positions locally and throughout the state. The purpose of this process is to ensure we are offering competitive salaries and help us retain qualified employees. In addition, we identified impacts to each position as they related to financial, internal controls, audit/materiality/transactions, communication, and stakeholders. All positions in the administrative support group were reviewed this year and will continue to be reviewed on a three-year cycle. The group recommended the following positions be updated based on external equity and internal impacts and that the recommended salary increases will bring these classified positions closer to a local and statewide average. These changes reflect an average 5.73% increase, plus an additional 3.6% IPD {Implicit Price Deflator). The cost of this recommendation is approximately $272,310.
Background:
In accordance with board approval, advertising for RFP 2223-01 yearbook bids was published April 1 and April 8, 2022 in The Columbian, and March 30, 2022 and April 6, 2022 in the Daily Journal of Commerce (Oregon), as well as on the District website.
The RFP was requested by 10 companies. Sealed bids were received from Jostens, Herff Jones, and Balfour Publishing. Lifetouch declined to bid. Bids were opened April 21, 2022.
RCW and District policy require competitive proposals be awarded to the lowest responsive and responsible bidder. A three member evaluation team for each school scored proposals per the established scoring matrix presented in the RFP:
Price = 60 Points
Service = 60 Points
Experience of the vendor = 40 Points
Perceived Quality of Product = 40 Points
Although the nine schools that currently have Jostens for their yearbook vendor, wanted to simply stay with Jostens, Herff Jones' price proposal was significantly lower than Jostens, resulting in a higher overall point score per school in favor of Herff Jones. Balfour Publishing proposed the lowest price for Prairie High School, but the service and quality categories were scored lower than Jostens and Herff Jones, resulting in a higher overall point score in favor of Herff Jones.
The Bid Scoring Recap and Base Book price summary are attached.
Michelle Scott, Chief Financial Officer, will be available to answer questions if they arise.
Background:
Per Policy No. 6881, the warehouse manager is seeking permission to surplus miscellaneous, obsolete, and damaged equipment, materials and supplies. Items determined to be surplus may include:
Old furniture and equipment
Books
Vehicles
Obsolete materials and supplies
Specific surplus items include:
|
Description |
From |
|
|
Drill presses (2) |
Prairie High School |
|
|
Parts only vehicle |
Operations |
|
|
AC compressor |
Operations |
|
|
Wireless access points |
Tech Services |
|
|
Sewing machines |
Laurin Middle School |
|
| Math manipulatives | District-wide | |
|
Misc. furniture |
District-wide |
|
|
Misc. library books / outdated curriculum |
District-wide |
Items will be sold at public auction on GovDeals.com, thirty days after publication of The Columbian newspaper advertisement, or per RCW 28A.335.180, school districts and educational service districts may elect to grant surplus personal property to a federal, state, or local governmental entity, or to indigent persons, at no cost on the condition the property be used for preschool through twelfth grade educational purposes.
A list of items is attached.
Presenter:
Background:
Presenter:
Jill Smith
Executive Director of Federal Programs and Support Services
Background:
The policy changes were revised to provide supplemental instruction and services to all students in grades K-12 who are not meeting academic standards. Funds may also be used to address the academic and non-academic needs of students resulting from the COVID 19 pandemic. Additional changes include the use of the Washington Integrated Student Protocol for determining program effectiveness, high school credit recovery support can now be for all high school students in grades 9-12, and 15% of the Learning Assistance Program (LAP) funding may be used in partnership with community organizations to provide academic, non-academic, and social-emotional supports and services to students.
Presenter:
Jill Smith
Executive Director of Federal Programs and Support Services
Background:
The policy changes were updated to remove the title "Students in Out-of-Home Care" to "Students in Foster Care." The district is to continue to collaborate with the State Department of Children, Youth, and Families and the policy states that the district appoints a "district foster care liaison" and a "point of contact for foster care at each school." Students also have the right to remain enrolled at the school they were attending at the time they entered foster care or changed foster placements.
Presenters:
Allison Tuchardt, Director of Curriculum, Instruction, and Assessment
Mike Michaud, Director of Instructional Leadership - Primary, Early Learning Coordinator
Background:
The Department of Children, Youth, and Families (DCYF) conducted a saturation survey to find out what percentage of childcare needs are being met within the district's boundaries. Currently, only 11% of those needs are being met with 165 children being served, leaving 1,526 without care. Kindergarten readiness according to our Washington Kindergarten Inventory of Developing Skills (WaKIDS) data shows that 45% of our incoming kindergarten students lack proficiency in all six areas of development and learning. The district’s Least Restrictive Environment (LRE) data revealed that the percentage of children aged 3-5 with Individualized Education Plans (IEP) attending a separate special education class for services was 10% over the state averages; therefore, leaving little opportunity for interaction with typically-developing peers.
An Inclusionary Transitional Kindergarten (ITK) program would offer families a free option to accelerate kindergarten readiness skills and address the aforementioned limitations. Therefore, we recommend the following transitional kindergarten curriculum:
Benchmark Education - Ready to Advance, Transitional Kindergarten
This proposal comes with the endorsement from the Instructional Materials Committee (IMC) that the adoption process for this proposal has met all requirements of Board Policy 2020 and Procedure 2020P.
Presenter:
Scott McDaniel
Director of Technology Services
Background:
This $77,136.37 contract (excluding sales tax) is for installing network cabling at the Lewisville campus. It will provide CAT 6 cable to each classroom and office space with fiber connectivity between the administration office, the “B” Building and the gym. The project will provide both data and voice connectivity for CAM Academy.
The cabling will occur this summer.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Contract #SW-22-024 is with Rose City Contracting, Inc. for the removal and disposal of asbestos containing floor tile and mastic in the Battle Ground High School J-wing. This work is being performed in preparation for the installation of new carpet, which is currently under contract. The work will occur during the summer of 2022.
Approximately half of the asbestos containing flooring in the main BGHS building classrooms was removed and new carpet installed in those areas during the summer of 2021.
During the initial phase of carpet demolition last summer, asbestos containing tiles were discovered underneath the carpet in various areas of the building. These areas of tile were left in place during the 1995 remodel and new carpet was installed over the top. Removal of this existing carpeting pulls up some of the old flooring tiles. The remaining asbestos containing flooring needs to be removed in order to complete the demolition process and prepare for installation of new carpet.
Work to be completed under this contract includes area containment; selective demolition; disposal of carpet, mastic and flooring tile; air monitoring and clearance sampling.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
This $183,652.79 contract (plus sales tax) is to complete the repairs to the B Building to accommodate the CAM relocation at the Lewisville campus. This work will include multiple trades and repairs.
The contract is being awarded through the King County Director's Association (KCDA) bid process.
Perimeter Roof Repair includes power washing of the roof; demolish the existing curbing on the roof; remove existing roof and decking on the perimeter of the building; install new metal flashing and edge metal on the perimeter; the existing roofing contains asbestos and will require coordination of the removal and disposal; finally, the roofing seams and perimeter will have a new coating applied. This portion of the work is $59,603.
Beam Replacement includes demolition and replacement of nine structural glu-lam support beams that have been compromised by water intrusion. This portion of work is $96,468.79.
Gutters will be added to the building perimeter. The existing system relies on roof curbing to channel water to the columns of the building. The existing system allows water to pool on the roof and enter some of the structural wood members. The perimeter roof repair will remove those curb stops and allow water to freely flow into the new gutters. This portion of the work is $14,025.
Hazmat includes the removal and disposal of the asbestos perimeter roof and decking material that will be demolished. This portion of the work is $13,556.
After completion of these projects, the building will have an additional 15 years of life cycle. In addition, the District intends to occupy the building with various administrative personnel after CAM vacates in one year.
Presenter:
Kevin Jolma
Executive Director or Facilities
Background:
The Interlocal Purchasing System (TIPS) contract with Aries Building Systems is for the construction of one 10-classroom modular building for CAM on the Lewisville Campus. Work to be completed under this contract includes the factory construction of the building modules, site foundation construction, delivery and placement of the building on site.
There will be a separate contract for site infrastructure, utilities, and the low voltage package.
This 10-classroom modular building will be the first of three buildings to be constructed for CAM.
Please note: The contract amount and contract will be added once it is received by the vendor.
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.
Please note RCW 42.30.110 - Executive sessions, is attached.