The board secretary or recorder will call roll of board members.
Background:
Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.
Assistant Principal Kara Kent, and students from Pleasant Valley Primary School's Green Team will be present. The Washington State's EarthGen is an original program that inspires students of all grades to lead change in their schools, while learning about relevant topics such as energy efficiency, water pollution, and waste reduction. Schools earn recognition and rewards when they create Green Teams to help work toward EarthGen certification. Two of Pleasant Valley Primary's 2nd grade teachers, Angelene Shelton and Julie Horrocks, are working with some of their students to create PVP's Green Team. They were assisted by a very knowledgeable volunteer.
Charb Gourde, Principal of Battle Ground High School, and Battle Ground Senior Maggie Hickey, will be present. Miss Hickey advocated for the installation of an Americans with Disabilities Act (ADA) accessibility button on the front doors of the school.
Presenters:
Allison Tuchardt, Director of Curriculum, Instruction and Assessment
Becky Broyles, and Barb Holterman, River HomeLink Art Teachers
Background:
The District Art Show has been an ongoing tradition since 1959. It was started by Art Teacher Bob Peck, in collaboration with Battle Ground city librarian Frances Rieck, as a way to share their students’ artistic talents with the community because there was no event such as a basketball tournament to show off their students’ skills. It has morphed and grown over the years and is still a favorite event for students, parents, teachers, and community members alike.
This year's art show is presented virtually on the district website for students, families, board members, and the community to view online. First place and special awards will be presented in-person at the Board meeting and other awards will be presented at the students’ schools. We added a People’s Choice Award this year as a way to engage the community and family members to vote from the art gallery. Citizens can choose their favorite student artwork from the primary, middle and high school grade levels.
We encourage all families of Battle Ground Public Schools to view the show and celebrate the creative voice of our students. A heartfelt thanks go out to all the district's teachers for inspiring and supporting the arts. Enjoy the show!
Presenter:
Board Members
Background:
Legislative Committee:
Rob Henrikson serves as the Board's Legislative Representative for the 2021 calendar year. He will give a report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Jackie Maddux and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Jackie Maddux serves as the Board representative on the Battle Ground Education Foundation.
Washington Interscholastic Activities Association Committee
Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The last tour for the 2021-22 ends May 24, 2022.
| Pleasant Valley Middle School | Group 1 | May 10, 2022 | Completed |
| Tukes Valley Middle School | Group 3 | May 13, 2022 | Completed |
| Pleasant Valley Primary School | Group 2 | May 13, 2022 | Completed |
| Prairie High School | Groups 1, 2, 3 | May 24, 2022 | Upcoming |
| Group 1 Members | Ted Champine, Jackie Maddux, Ricardo Martin Del Campo, Shelly Whitten |
| Group 2 Members | Rob Henrikson, Mary Snitily, Denny Waters |
| Group 3 Members | Mark Watrin, Sydney Cordon, A. Allen, or M. Michaud, or D. Kennedy |
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
A human resources report will be provided to the Board by Michelle Reinhardt.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update to the Board on the Teaching and Learning Department. In addition, there will be an update from Ellen Wiessner, the executive director of Special Services.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will give an update to the Board on finances.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Rita Sanders
Communications Officer
Background:
Rita Sanders will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board observe the following process:
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. A digital timer will sound when the time limit is reached.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Minutes become official after approval by the Board.
Minutes become official after approval by the Board.
Background:
Contracts listed for Board ratification are enclosed in the attached spreadsheet. A cover page containing more detail may be attached for facilities' items. All amounts are no more than $75,000. Items over that amount will be listed as a separate item under the Consent Agenda or under New Business.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.
Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.
Student travel requests are attached.
Background:
Battle Ground Public Schools is a long-time member of the Washington Interscholastic Activities Association (WIAA) which by action of the 1976 Legislature, allows school districts to delegate control, supervision, and any extracurricular activity to the WIAA and compensate such entity for services provided.
The WIAA School Board contact is Ted Champine. Questions may be directed to Tom Adams, Director of Student Services.
Background:
School districts that receive state match funds for school construction are required to comply with WAC 392-347-023. The Asset Preservation Program (APP) is a systematic approach to ensure performance accountability in regards to maintenance of district facilities receiving state match funds.
The district performs annual evaluations on the condition of buildings that received state match funds and record the findings with the Office of Superintendent of Public Instruction (OSPI). Every six years, a certified evaluator is solicited to perform an independent evaluation for comparison. In 2023 we will have a certified evaluator perform the APP.
There are various ramifications if building conditions drop to certain levels of performance and this provides an analysis of our building conditions.
The APP system offers six ratings for the condition of building components:
The district has noted those items that need to be addressed and will be included in the five-year Maintenance Projects Plan.
Background:
During the 2021 legislative session, the Washington Legislature passed Senate Bill (SB) 5030 - Comprehensive School Counseling Programs. This legislation resulted from a multi-year effort by the Washington School Counselor Association (WSCA) and other statewide advocates to clarify the role of the school counselor and align that role with the best practices found in the national model. SB 5030 requires school boards to adopt a plan for their district to develop and implement a comprehensive school counseling program. A comprehensive school counseling program addresses students’ social-emotional, academic, and career development needs in alignment with the framework of the national model which would:
In response to SB 5030, the Washington State School Directors’ Association (WSSDA) has revised and renamed Policy and Procedure 2140, Guidance and Counseling to Comprehensive School Counseling Program. This policy was previously categorized as Discretionary and it has now been reclassified as Encouraged.
Because the policy needs complete replacement, it will come to the board for two readings. The first reading was approved May 9, 2022.
Shelly Whitten will be available for questions.
Background:
The band will be performing in the Southern California Performance Tour. Prairie High School Band Boosters would like to donate $5,000 to cover travel costs for the students attending.
Under Board Policy 6114, gifts greater than $2,500 are subject to board approval. Under this policy, all gifts shall become district property and shall be accepted without obligation relative to use and/or disposal.
Background:
The agreement between Battle Ground School District and the Battle Ground Education Association Extracurricular Employees, was negotiated during the fall of 2021 and approved by the board on January 24, 2022. Upon mutual agreement between BGSD and BGEA, the contract was re-opened to include new/corrected information. The changes in the contract include:
Presenter:
Background:
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Senate Bill 5030 became law following the 2021 legislative session. The major components of RCW 28A.320.600 to be included in the written plan includes:
(1) Establish a comprehensive school counseling program that uses state and nationally recognized counselor frameworks and is systemically aligned to state learning standards;
(2) Provide a process for identifying student needs through a multilevel school data review and analysis that includes, at a minimum, use-of-time data, program results data, and data regarding communication with administrators, parents, students, and stakeholders;
(3) Explain how direct and indirect services will be delivered through the comprehensive school counseling program; and
(4) Establish an annual review and assessment process for the comprehensive school counseling program that includes building administrators and stakeholders.
Senate Bill 5030 also created new sections (610 and 620) to chapter 28A.320 RCW that include components for implementation of the comprehensive school counseling program as well as a transition plan that supports the full implementation of the written plan. The transition plan must be in place until June 30, 2023 and is intended to support implementation over multi-years.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
The District updates and adopts its Capital Facilities Plan every four years in accordance with requirements under the Washington State Growth Management Act. The plan can be updated more frequently if there are significant changes, such as a decline in the economy or major growth. The current plan was last updated and adopted in 2015. The county and cities delayed adoption until 2022 due to the global pandemic. It has been updated to reflect the current use of facilities.
Changes in the plan include:
The Capital Facilities Plan was presented to the Board during the May 9, 2022 board meeting. The impact fee calculation fee amount is:
Single Family Fee Amount $11,535
Multi Family Fee Amount $ 4,963
The Board approve the district's requested collection of school impact fees in the amounts of:
Single Family Fee Amount _______________
Multi Family Fee Amount _______________
Presenter:
Michelle Scott
Chief Financial Officer
Background:
On May 3, 1994, the Yacolt Town Council adopted Ordinance No. 352 for the purposes of implementing the Act for the collection of school impact fees. The Town has collected and continues to collect school impact fees on behalf of the District. This interlocal agreement outlines the terms and conditions for the purposes of administering and distributing the authorized school impact fees.
Presenter:
Denny Waters
Superintendent
Background:
According to State law (Chapter 29A.76.010 RCW) "it is the responsibility of each county, municipal corporation, and special purpose district with a governing body comprised of internal director, council, or commissioner districts not based on statutorily required land ownership criteria to periodically redistrict its governmental unit, based on population information from the most recent federal decennial census."
The district hired FLO Analytics to perform a redistricting analysis and provide boundary recommendations for the board director districts to comply with the 2020 U.S. Census and state law.
The proposed final redistricting map was received from FLO Analytics on April 12, 2022 and a public hearing was held April 25, 2022.
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.