The board secretary or recorder will call roll of board members.
Background:
Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.
Rene Soohoo, eighth grade History and English Language Arts teacher, at Pleasant Valley Middle School, and students Sam Watts and Lauren McCombs will be present. The students won first place at the Washington State History Day competition. The students will present their performance entitled "The Origins, Transmissions, and Impact on History of the Black Death Debate."
Corinne Scheider, Battle Ground High School’s Coach for the Speech and Debate Team and some of her students will be present to share highlights from the Washington State Speech and Debate Tournament.
Presenter:
Board Members
Background:
Legislative Committee:
Rob Henrikson serves as the Board's Legislative Representative for the 2021 calendar year. He will give a report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Jackie Maddux and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Jackie Maddux serves as the Board representative on the Battle Ground Education Foundation.
Washington Interscholastic Activities Association Committee
Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The school tours will end May 24 for the 2021-22 school year.
| Battle Ground High School | Groups 1, 2, 3 | April 29, 2022 | Completed |
| Pleasant Valley Middle School | Group 1 | May 10, 2022 | Upcoming |
| Tukes Valley Middle School | Group 3 | May 13, 2022 | Upcoming |
| Pleasant Valley Primary School | Group 2 | May 13, 2022 | Upcoming |
| Prairie High School | Groups 1, 2, 3 | May 24, 2022 | Upcoming |
| Group 1 Members | Ted Champine, Jackie Maddux, Ricardo Martin Del Campo, Shelly Whitten |
| Group 2 Members | Rob Henrikson, Mary Snitily, Denny Waters |
| Group 3 Members | Mark Watrin, Sydney Cordon, A. Allen, or M. Michaud, or D. Kennedy |
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district. In addition, there will be a presentation on the draft 2022-2028 Capital Facilities Plan.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
A human resources report will be provided to the Board by Michelle Reinhardt.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will give an update to the Board on finances.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Rita Sanders
Communications Officer
Background:
Rita Sanders will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board observe the following process:
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. A digital timer will sound when the time limit is reached.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Minutes become official after approval by the Board.
Background:
Vouchers and payroll reports are presented to the Board at the first meeting of the month for approval. A summary sheet for both items is attached.
Background:
Contracts listed for Board ratification are enclosed in the attached spreadsheet. A cover page containing more detail may be attached for facilities' items. All amounts are no more than $75,000. Items over that amount will be listed as a separate item under the Consent Agenda or under New Business.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.
Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.
Student travel requests are attached.
Background:
The administration has reviewed the staffing needs in the district.
The district has a number of Career and Technical Education (CTE) classes that are not needed based on student forecasting requests for the 2022-23 school year.
A total of 1.7 CTE classes are eliminated as described in Exhibit #1, for the 2022-23 school year.
The superintendent is directed to take all steps legally required to notify staff and to take personnel action necessary to facilitate the change in the District’s programs and staffing by the statutory deadline of May 15th.
Presenters:
Allison Tuchardt and Dave Cresap
Directors of Curriculum, Instruction, and Assessment
Background:
At the November 22, 2021 Board Meeting, the Department of Curriculum, Instruction, and Assessment presented a plan to bring a curriculum recommendation for instruction in comprehensive sexual education (CSE) for the middle and high schools' health classes. Since then, the Middle School/High School CSE Adoption Committee has met each Tuesday from January 8 through March 29, 2022. This has resulted in the recommendation in the middle and high school CSE curricula as specified below:
Grades 5 and 6: The Great Body Shop
Grades 7 and 8: Goodheart Willcox - Comprehensive Health for Middle School
High School: Goodheart Willcox - Comprehensive Health for High School
The attached report How We Got Here explains the rationale for this proposal. The Directors of Curriculum, Instruction, and Assessment will provide further information in their Board Presentation.
This proposal comes with the endorsement from the Instructional Materials Committee (IMC) that the adoption process for this proposal has met all requirements of Board Policy 2020 and Procedure 2020P.
The first reading was board approved on April 25, 2022.
Presenter:
Darcy Spiekerman
Purchasing Agent
Background:
The District's current Managed Print Services Agreement with Pacific Office Automation (POA) was awarded on December 12, 2016, extended on November 8, 2021, and will terminate automatically on August 31, 2022.
In lieu of conducting a formal bid for a new Managed Print Services agreement, the District Purchasing Agent elected to use a competitively bid cooperative contract. Targeted vendors were provided a list of approved cooperatives and District specifications and invited to submit a proposal, using the cooperative contract of their choosing. Considerations included purchase of printers, leasing of printers, and cost per copy managed print services only. POA and Ricoh submitted proposals. Kyocera declined to submit a proposal at this time. The District concluded that the cost per copy proposal provided by Pacific Office Automation was the most favorable option for the District.
Pacific Office Automation is an authorized dealer for Lexmark. Managed print services were competitively bid and awarded to Lexmark through the Omnia Partners Cooperative Purchasing Organization. The Omnia Partners contract number is R171403 and is applied to this agreement.
This 60 month agreement is a cost per copy agreement, structured in the same manner as the expiring agreement. The District will not own, rent or lease the printers. The agreement includes use of printers, maintenance, repair or replacement, and all supplies except paper at a cost of $7,220.00 per month, calculated by multiplying estimated print volumes by a rate of $.0155 per black/white page and $.05 per color page. Volumes are reconciled annually at fiscal year-end. Unused pages will be credited to the district. Excess pages will be billed .0085 per black/white image printed, and .05 per color image printed. (Note that the bid analysis shows an estimated printing volume of 300,000 black & white and 90,000 color copies. The Purchasing Manager has determined that the actual need is closer to 240,000 black & white and 70,000 color copies, reducing the actual contract amount to $7,220 per month.)
This new agreement represents a decrease from the prior agreement, with potential annual savings of $22,800.
|
Expiring Agreement |
Volume |
rate |
Monthly Expense |
|
|
B/W |
240,000 |
0.017 |
$4,080.00 |
|
|
Color |
70,000 |
0.072 |
$5,040.00 |
$9,120.00 |
|
New Agreement |
Volume |
rate |
Monthly Expense |
|
|
B/W |
240,000 |
0.0155 |
$3,720.00 |
|
|
Color |
70,000 |
0.05 |
$3,500.00 |
$7,220.00 |
|
Estimated Savings: |
$1,900.00 |
|||
|
Potential Annual Savings: |
$22,800.00 |
|||
Beginning in July 2022, Pacific Office Automation will replace current Lexmark B&W M5155 models with updated M5255 models. C4150 color printers are the same model currently in production. New C4150 models will be cycled in as needed. The District may add and subtract equipment as needed throughout the term of the agreement. Five District owned printers are also covered under this agreement.
The proposed agreement, bid analysis, and printer specifications are attached.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
During the 2021 legislative session, the Washington Legislature passed Senate Bill (SB) 5030 - Comprehensive School Counseling Programs. This legislation resulted from a multi-year effort by the Washington School Counselor Association (WSCA) and other statewide advocates to clarify the role of the school counselor and align that role with the best practices found in the national model. SB 5030 requires school boards to adopt a plan for their district to develop and implement a comprehensive school counseling program. A comprehensive school counseling program addresses students’ social-emotional, academic, and career development needs in alignment with the framework of the national model which would:
In response to SB 5030, the Washington State School Directors’ Association (WSSDA) has revised and renamed Policy and Procedure 2140, Guidance and Counseling to Comprehensive School Counseling Program. This policy was previously categorized as a Discretionary. It is now an Encouraged policy. WSSDA has also created Model Resolution 2140R for adopting the written plan required by SB 5030.
Because the policy needs complete replacement, it will come to the board for two readings. This is the first reading. In addition, the procedure and model resolution for Policy 2140 are attached.
The resolution and Comprehensive School Counseling Plan will come before the Board on May 23, 2022 for consideration of approval.
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.
Please note that RCW 42.30.110 - Executive sessions, is attached.