The board secretary or recorder will call roll of board members.
Background:
Student voice is an opportunity for Associated Student Body (ASB) reports, student initiatives, achievements and recognitions.
Presenter:
Board Members
Background:
Legislative Committee:
Rob Henrikson serves as the Board's Legislative Representative for the 2021 calendar year. He will give a report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Jackie Maddux and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Jackie Maddux serves as the Board representative on the Battle Ground Education Foundation.
Washington Interscholastic Activities Association Committee
Ted Champine serves as the Board representative on the Washington Interscholastic Activities Association (WIAA) committee.
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. The tour schedule for the next two months follows:
| Summit View High School & CASEE | Group 3 | March 25, 2022 | Completed |
| River HomeLink & CAM Academy | Group 1 | April 12, 2022 | Upcoming |
| Daybreak Middle School | Group 2 | April 15, 2022 | Upcoming |
| Daybreak Primary School | Group 3 | April 15, 2022 | Upcoming |
| Battle Ground High School | Groups 1, 2, 3 | April 29, 2022 | Upcoming |
| Group 1 Members | Ted Champine, Jackie Maddux, Ricardo Martin Del Campo, Shelly Whitten |
| Group 2 Members | Rob Henrikson, Mary Snitily, Denny Waters |
| Group 3 Members | Mark Watrin, Sydney Cordon, A. Allen, or M. Michaud, or D. Kennedy |
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
A human resources report will be provided to the Board by Michelle Reinhardt.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update to the Board on the Teaching and Learning Department.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will give an update to the Board on finances.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Rita Sanders
Communications Officer
Background:
Rita Sanders will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board observe the following process:
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. A digital timer will sound when the time limit is reached.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Minutes become official after approval by the Board.
Background:
Contracts listed for Board ratification are enclosed in the attached spreadsheet. A cover page containing more detail may be attached for facilities' items. All amounts are no more than $75,000. Items over that amount will be listed as a separate item under the Consent Agenda or under New Business.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
Per Policy 2320, student travel requests require board approval if they are overnight trips. Advisors are required to submit all required paperwork at least two weeks in advance to Cheri Dailey, Director of Business Operations and Risk Management. Advisors must clear the trip with their building principal prior to submitting the request to Risk Management. Advisors are required to submit itineraries, budget information, transportation information and learning objectives along with the dates of travel and information on the group of students traveling with chaperones.
Exceptions to the rule are travel requests for state and national tournaments and competitions. The procedures for these types of trips is outlined in Procedure 2320P. Often the tournaments come up quickly and there is not enough time to present the trip to the board prior to the trip. In this case, advisors must submit all paperwork to the Risk Management Officer prior to the trip for approval. The trip is then ratified by board members at their next regularly scheduled board meeting.
Student travel requests are attached.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
This Interagency Agreement (IA) allows the District to utilize services and contractors approved by the state to assist in energy savings programs. The District has utilized this IA many times over the past years. Our original agreement expired and this will renew our participation.
In May of 2019, the Washington Clean Buildings Act (HB 1257, 2019) was signed into law. Part of this law requires the development and implementation of the Clean Buildings Standard (CBS) (Washington Administrative Code 194-50).
The objective of the CBS is to reduce energy consumption, improve energy efficiency and performance in existing commercial or public buildings. By adopting this rule, Commerce intends to maximize reduction of greenhouse gas emissions from the building sector.
The first step to comply with this law is to perform an audit of the district's buildings. By signing this IA, it will allow the District to contract with an approved Energy Service Contractor (ESCO) to begin the baseline audit of our building energy efficiency. After that, in coordination with our ESCO, we will create an Energy Management Plan for our buildings that will guide implementation of energy savings measures over the next several years.
Kevin Jolma, Executive Director of Facilities, will be available for questions.
Presenter:
Background:
Presenter:
Ellen Wiessner
Executive Director of Special Services
Background:
To align with the updates to Washington Administrative Code (WAC) Chapter 392-172A that went into effect on October 15, 2021 and January 1, 2022, school districts are required to update their special education policy and procedure to address change to:
Presenter:
Darcy Spiekerman
Purchasing Agent
Background:
The district's current yearbook publishing agreements will expire on June 30, 2022.
Purchase of yearbooks for the district are anticipated to exceed $75,000. Per RCW 28A.335.190 and Board Policy 6220, the district is required to advertise for bid proposals. Advertisements will be published in The Columbian and Daily Journal of Commerce Oregon newspapers, as well as on the District website.
The award process is per school location based on the rubric (below) which includes price, service, experience of the proposed vendors, and quality of product.
Price = 60 Points
Service = 60 Points
Experience of the vendor = 40 Points
Perceived Quality of Product = 40 Points
Based on the rubric, we do not anticipate a single source vendor for all schools.
Scheduled Timeline – times noted are Pacific Time zone
RFP Released April 1, 2022
Questions Due 5:00 pm: April 14, 2022
Proposals Due and Public Bid Opening 2:00 pm: April 21, 2022
Proposals Evaluation: April 22 – May 5, 2022
Notification of Apparent Successful Vendor(s): May 6, 2022
Protest Period Ends 5:00 pm: May 12, 2022
Board Approvals of Selected Proposals: May 23, 2022
Contract Signed and Executed By: May 24, 2022
The District may, if necessary, revise these dates.
Presenter:
Scott McDaniel
Director of Technology Services
Background:
The district utilizes LCD projectors in the majority of the classrooms. These projectors have reached their end-of-life. We are beginning to see failures which impact their usefulness in the classroom, including a decrease in both focus and brightness, which over time, can not be rectified by bulb replacement. The Department of Technology Services will be purchasing 150 Samsung 82” flat-panel televisions for use in the classrooms.
The disbursement of the televisions is as follows:
Televisions have now become common for classroom video due to their competitive pricing, large size, brightness and clarity. Televisions are not prone to issues with focus and brightness over time, so we believe these will provide for a superior educational experience.
Federal Elementary and Secondary School Emergency Relief (ESSER) II funds will be used for the purchase of the Samsung televisions. Purchasing educational technology for students that aids in regular and substantive educational interaction between students and their classroom instructors is an allowable use of ESSER funds.
The televisions will be purchased from Organization for Education Technology and Curriculum (OETC) under the TD Synnex National Cooperative Purchasing Alliance (NCPA) contract 01-97. OETC is an authorized reseller partner with the ability to sell NCPA members SAMSUNG products offered through the TD Synnex NCPA contract 01-97. The District is an NCPA member.
This contract has been reviewed by Darcy Spiekerman and meets federal procurement guidelines.
150 Samsung 82” BE82T-H LED Backlit LCD TV $128,905.50
Two-year extended warranty 12,631.50 (The extended warranty is paid with the technology budget as it is not eligible for ESSER funds.)
Tax @8.4% 11,889.11
Total Cost $153,426.11
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.