A member of the audience will be asked to lead the flag salute and introduce themselves.
The board secretary or recorder will call roll of board members.
Presenter:
Board Members
Background:
Legislative Committee:
Rob Henrikson serves as the Board's Legislative Representative for the 2021 calendar year. He will give a report to the Board on current legislative news and events.
Audit Committee Report
Audit Committee members are Jackie Maddux and Mary Snitily. The audit committee will meet with Business Office staff prior to the first scheduled board meeting each month to review vouchers, the superintendent's and board of directors' budgets, payroll and the superintendent's time sheet. The committee will report back to the Board on the first board meeting of the month.
Battle Ground Education Foundation
Jackie Maddux serves as the Board representative on the Battle Ground Education Foundation.
WIAA Committee
Troy McCoy serves as the Board representative on WIAA (Washington Interscholastic Activities Association).
Washington State School Directors' Association Updates
Board members who serve on various Washington State School Directors' Association (WSSDA) committees will have an opportunity to provide an update to the Board.
Tours Committee
The Board tours every school in the district by splitting up into three separate groups and visiting classrooms and offices. Tours will resume in the fall of 2021.
Background:
An opportunity for board members to report out on their activities associated with their respective positions.
Presenter:
Denny Waters
Superintendent
Background:
Denny Waters will provide periodic updates on events and/or recognitions throughout the district. In addition, Cindy Arnold, Director of Career and Technical Education (CTE), will share information regarding some awards that CTE has received.
Presenter:
Michelle Reinhardt
Executive Director of Human Resources
Background:
A human resources report will be provided to the Board by Michelle Reinhardt.
Presenter:
Shelly Whitten
Deputy Superintendent
Background:
Shelly Whitten will provide an update to the Board on the re-opening of schools. In addition, Mike Michaud, Director of Instructional Leadership at the Primary Level, will introduce representatives from Right at School who will provide an update on the program.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Michelle Scott will give an update to the Board on finances.
Presenter:
Kevin Jolma
Executive Director of Facilities
Background:
Kevin Jolma will give the Board an update on current projects.
Presenter:
Rita Sanders
Communications Officer
Background:
Rita Sanders will report on district events and promotions.
This is a meeting of the Battle Ground Public Schools Board of Directors, and it is open to the public to attend, view presentations, and hear the discussion between board members during open session.
The Board welcomes comments from citizens during Citizens' Comments and asks that those wishing to address the Board observe the following process:
Please follow the procedures for Citizens' Comments by stating your name, limiting your time to three (3) minutes, and refraining from discussing confidential matters. A digital timer will sound when the time limit is reached.
Board members do not normally respond to questions or petitions during Citizens' Comments. They will listen and give direction to the Administrative Team if action is deemed necessary.
Thank you for your comments.
Minutes become official after approval by the Board.
Background:
Contracts listed for Board ratification are enclosed in the attached spreadsheet. A cover page containing more detail may be attached for facilities' items. All amounts are no more than $75,000. Items over that amount will be listed as a separate item under the Consent Agenda or under New Business.
Background:
Personnel reports are prepared by the Certificated and Classified Specialists for Board approval. The reports, attached, may contain items such as New Hires, Terminations, Assignment Changes, Resignations, Retirements, and Recommendations for Permanent Employment. Coaching assignments are listed when appropriate. The specialists will list incumbent employees and reasons for changes or new hires if appropriate. Confidential information is not contained in this report.
Background:
The District awarded the Warehouse Consumables, Furniture & Equipment Contract No. 1920-03 to School Specialty in August 2019 for a one-year term with the option of four consecutive one year renewals.
Amendment #1 extended the contract for a second year (9/1/20-8/31/21) of a potential five-year term, allowed for certain price increases, and clarified freight charges.
Proposed Amendment #2, effective September 1, 2021 is within the scope of the contract. This amendment addresses the following:
The contract will be extended for a third year (9/1/21-8/31/22) of a potential five-year term.
Business, assets and operations of School Specialty Inc. have been acquired by an entity formed by TCW Asset Management Company, LLC, Cerberus Capital Management, and Lantern Capital Partners.
The transaction was completed on September 15, 2020. While the transaction is not expected to have any impact on day-to-day operations, due to the structure of the transaction, the company will operate as a new legal entity. As such, this amendment recognizes and accepts the transition from School Specialty, Inc. (FEIN# 39-0971239) to School Specialty, LLC. (FEIN# 85-2162684).
There will be a 3.5% to 7.3% increase for 93 of 406 original bid items. COVID-19 market disruptions, increased prices in raw materials, labor and distribution on certain Crayola, Pacon, General Pencil and Jack Richeson manufactured products have been passed on to School Specialty. In addition, School Specialty Proprietary brands have also been affected, resulting in a 2 - 5% increase for certain products. Documentation from the specific manufacturers has been provided.
All other terms and conditions of the contract as amended will remain in full force and affect.
Background:
The E-Rate contract was previously approved through August 31, 2023. This agreement is being amended to include an Emergency Connectivity Fund (ECF) Fee Structure Schedule should the District receive ECF funding (new federal funding due to COVID) through the E-Rate program and to extend the agreement from August 31, 2023 to December 31, 2023.
Chief Financial Officer Michelle Scott will be available to answer questions from the board.
Background:
Schools Insurance Association of Washington (SIAW) provides liability insurance coverages to the district. The liability insurance includes:
Director of Business Services and Risk Management Cheri Dailey will be available for questions.
Presenter:
Background:
Please note the following if you are attending remotely and would like to comment during the budget hearing:
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Ms. Scott will present the proposed 2021-2022 Battle Ground Public Schools' budget in this public hearing.
Any person may appear at the hearing and be heard for or against any part of the 2021-22 budget, the four-year budget plan, or any proposed changes to uses of enrichment funding.
If you are attending remotely and would like to comment during the budget hearing, please click on the following Zoom link: https://battlegroundps-org.
You will use the "Raise Hand" feature if logged on via Zoom. At the bottom center of your screen, click the button labeled "Raise Hand." Your digital hand is now raised. The meeting organizer and other participants know you would like to comment. When it is your turn to comment, the meeting organizer will state your name aloud at which time you can unmute your microphone and begin to speak.
Presenter:
Michelle Scott
Chief Financial Officer
Background:
Pursuant to WAC 392-123-054 and RCW 28A.505.050, the District has advertised in newspapers of local circulation and held a public hearing on August 23, 2021 to receive public comment on the proposed budget.
Policy 3520 – Student fee schedules will be provided to the Board annually.
Presenter:
Chief Dailey
Director of Business Services and Risk Management
Background:
Resolution M-21 authorizes the district to transfer the remaining InvestEd balance and accrued investment earnings in the Trust Fund to General Fund.
This transfer is in compliance with GASB 84 (Governmental Accounting Standards Board) and the Washington School District Accounting Manual which has disqualified InvestEd transactions to be reported and held as Fiduciary-type activity in the Trust Fund. Interfund transfers require a resolution from the Board.
InvestEd is a private foundation which distributes monies to public and private secondary schools so that school personnel can identify and immediately respond to individual student needs. Many of these needs are student class and participation fees, school supplies, and clothing.
Business Services is requesting approval for the interfund transfer of the InvestEd balance and accrued investment earnings from the Trust Fund to the General Fund for all management and reporting purposes. The InvestEd Trust Fund balance is approximately $7,329.16 which does not include August earnings.
Presenter:
Cheri Dailey
Director of Business Services and Risk Management
Background:
Resolution N-21 closes the district's Trust Fund imprest account used by middle schools and high schools for InvestEd donations to pay for school fees and immediate individual student needs.
A review of the imprest account indicated the majority of the expenses were for student fees which can be processed without an imprest check. Purchases for immediate student needs can be managed with a district issued P-Card to ensure timeliness for urgent situations. Board Policy 6020 requires the authorization of all bank accounts to be approved by the board.
Business Services is recommending the Trust Fund imprest account for InvestEd purposes be closed.
No other imprest account changes are noted at this time.
Presenter:
Rita Sanders
Communications Officer
Background:
Battle Ground Public Schools uses Blackboard mass notification software to efficiently communicate school emergencies and information with families and staff. Blackboard allows the district and schools to contact families via telephone, email, text and the district's mobile app. A three-year, multi-year agreement provides for a 25% cost savings over a single-year agreement. The district has used Blackboard for seven years and has been very satisfied with its performance and functionality. The total amount of the three-year contract is $120,528.00, not including sales tax. The amount will be paid in three equal installments at the beginning of each fiscal year.
Background:
Board members will have an opportunity to add agenda items to upcoming board meetings.
Board members separately participate in many community and district events throughout each month as they are able. Each meeting they will review the calendar of upcoming events and discuss their participation.